Board meeting minutes

2018 – February 13

February 13th , 2017

Jon Hausken (N), Astrid Helene Sydtveit (N), Kirsten Simonsen (Dk), Greta Edelstam (S), Otala Marjut (Fi), Steinunn Thorsteinsdottir (Ic), Ann Thurin (S) next congress, Kirsten Louise Tryde Macklon (Dk) last congress

Elisabeth Carlsen (DFS), Antti Perheentupa (SFY), Julius Rheinsson (SSRM), Hans Ivar Hanevik (NOFAB)

Not present:
Kirsten Louise Tryde Macklon

  1. Secretary of the meeting: Jon
  2. NFS education course Helsinki November 2017Antti informed the board members about a successful education course in Helsinki. More than 50 participants. Good discussions and very educational. Best meeting so far.
  3. Video lectures and NFS web pageThe lectures will be launched as videos on our web site
  4. Status next NFS Congress Gothenburg 2019Ann Thurin and Julius informed about the status for next NFS congress. The board approved the plans and the preliminary budget. It is important that the organizing committee will meet and deal with the industry and previous main sponsors. The previous org committee (NFS 2017) will be helpful with details.
  5. Economy NFS Nyborg Strand
    Kirsten Simonsen informed the board meeting about a pleasant surplus. This is very welcomed because the surplus from our congresses do pay for all activities in our society. Great job and thank you to our Danish friends for a wonderful meeting in Nyborg Strand.
  6. News from the national societies
    Activities from the national societies were presented
  7. NOFAB and annual payment
    Hans Ivar informed about a critical financial situation in NOFAB. He requested a stop in the annual fee to NFS for 2018. The board decided to discuss the request at our physical meeting in Copenhagen 3-4 May
  8. Economy
    Astrid informed about a healthy economy
  9. Next meeting
    Copenhagen 3-4 May 2018
  10. Matters arising
    GPDR. This is an important and necessary change in how we interact with our patients. Greta will inform the board meeting at our next meeting how they have handled this issue in Sweden.


2017 – August 2-5

2-5 August 2017

Meeting venue:
Hotel Nyborg Strand
Østerøvej 2, 5800 Nyborg, Denmark

Jon Hausken (N), Astrid Helene Sydtveit (N), Kirsten Simonsen (Dk), Greta Edelstam (S), Paula Peltopuro (Fi), New representative from Iceland (Ic), Kirsten Louise Tryde Macklon (Dk), Elisabeth Carlsen (DFS), Antti Perheentupa (SFY), Julius Hreinsson (SSRM), Hans Ivar Hanevik (NOFAB)

Not present:                                           
All members attended the meeting, including Ingrid Battbakk NOFAB

  1. Secretary of the meeting: Jon
  2. Welcome to new board members
    Hans Ivar Hanevik is the new NOFAB chairman and Steinunn Thorsteinsdottier is the new representative from Iceland.
  3. NFS 2017 Congress in Nyborg, Danemark
    Kirsten informed about status. About 300 participants. Everything is in order. No problems regarding the NFS 2017 program, industry nor the facilities and Hotel. The congress will have a minor surplus.
  4. The decrease in members participating at NFS Congress.
    What to do ? How will this impact our economy ? Discuss proposals at the GA ? When do we have the next congress in Gothenburg 2019 ? We should aim for just Friday-Sunday.The future of NFS congresses were discussed. The board decided to present the plan for the next congress at GA. The board will suggest to move the meeting to the end of August and go for a 2 days meeting.
  5. General Assembly, election of chairman and secretary for the meeting
    The board decided to ask Søren Ziebe to be the chairman and ask Janicke B Brun to be the secretary
  6. Next education course in Helsinki.
    We have to do some advertising !! It is still not posted on NFS web site and we have to send emails and FB messages to all members. Antti will inform the GA but should also have 5 minutes between lectures to address this direct to all members ?Antii informed about the upcoming education course. He presented the preliminary program. The board decided to make room in the scientific program for Antii to tell about the new plans for the NFS education program. He will also do this at the GA. The advertising will be done as usual using emails, FB and website. Every national society is committed to have one member responsible for getting the information out to our members. Jon suggested to ask Janicke B Brun to be the next web master for NFS. Paula is leaving the board and we will need a new member responsible for this task.
  7. News from the national societies
    Hans Ivar informed about a situation in his own clinic. A couple complaining about breach of confidentiality. This couple uses all Social Media to criticize the clinic and Hans Ivar as person. Negative emails are also send to NFS members and Hans Ivar felt the need of informing the board about the objective content in this matter.
  8. Next meeting
    Telephone meeting Tuesday 26th of September 20.00 Danish time
  9. Matters arising
    Jon Hausken and the Board thanked Ingrid and Paula (and Snorri) for their excellent contribution and work for the past board period

2017 – June 13th

June 13th , 2017

Meeting venue:
Telephone meeting using MeetAt 20.00 - 21.00 (Danish time)

Jon Hausken (N), Astrid Helene Sydtveit (N), Kirsten Simonsen (Dk), Greta Edelstam (S), Paula Peltopuro (Fi), Snorri Einarsson (Ic), Kirsten Louise Tryde Macklon (Dk) next congress

Elisabeth Carlsen (DFS), Antti Perheentupa (SFY), Julius Hreinsson (SSRM), Ingrid Synnøve Brattbakk (NOFAB)

Not present:
Julius Hreinsson (SSRM) and Snorri Einarsson (Ic)

  1. Secretary of the meeting: Jon
  2. NFS education course Helsinki November 2017.
    Antti informed about the upcoming education course. The new NFS plan for a 3 years implementation. This new NFS education plan will be presented to all members at NFS 2017 Congress. A newsletter (launched at NFS web site) will be send to all members by email and FB. Antti went through the topics that will be covered at the meeting in Helsinki. Paula (web site) and the national chairmen will inform the members of the upcoming meeting in Helsinki   Ferring has said yes to be our partner implementing this and future education courses. Great job Antti
  3. Next education course in 2018
    The next education course will be held in Copenhagen 8-9 November 2018. This will also be launched at our NFS web site (Paula)
  4. Status 2017 NFS CongressWorries about the number of participants. Discussion about why and what to do. The congress could have been advertised better using newsletters and FB; presenting hot topics and speakers. The meeting will in the future be a Friday-Sunday meeting. The board will present and discuss this at the GA
  5. Next NFS congress
    The NFS 2019 Congress will be held in Gothenburg. This will be presented at NFS 2017 meeting. It will also be published at NFS web site
  6. Next meeting
    The next meeting will be held in Nyborg Strand 2-5 August

2017 – May 9th and 10th

May 9th 2017, 15.00 – 20.00
May 10th , 2017, 09.00 – 12.00

Meeting venue:
Virtual meeting using MeetNow 20.00 - 21.00 (Finland 21.00 - 22:00)

Jon Hausken (N), Astrid Helene Sydtveit (N), Kirsten Simonsen (Dk), Greta Edelstam (S), Paula Peltopuro (Fi), Snorri Einarsson (Ic), Kirsten Louise Tryde Macklon (Dk) next congress

Elisabeth Carlsen (DFS), Antti Perheentupa (SFY), Julius Hreinsson (SSRM), Ingrid Synnøve Brattbakk (NOFAB)

Not present:
Ingrid Synnøve Brattbakk (N) and Snorri Einarsson (Ic)


  1. Secretary of the meeting: Jon
  2. Welcome to Julius, the new SSRM chairman: Julius HreinssonJulius is the new Chairman of SSRM and therefor also member of NFS Board. He has great experience and has also earlier been a member of NFS Board. The board welcomed him warmly. Greta will until further continue in the NFS Board as elected member from SSRM
  3. NFS 2017 Congress in Nyborg Strand, Denmark 2. - 5. August 2017: Kirsten LouiseStatus, scientific program, social program, economy, how many participants etcKirsten informed the Board about status regarding the NFS 2017 Congress. Both the scientific and social program was presented. The Board could only applaud Kirsten and her team for a great job. The only thing of concern is the total number of members registered. This has always been a matter of concern; also in Haugesund 2014 and also Reykjavik 2015The Board decided to delay the early registration until 1st of June and to send reminders to all NFS members through the national societies, FB and NFS web site. Kirsten also presented an overview of the budget. It seems that the NFS 2017 Congress will make a small surplus. To ensure this the organizing committee will try to get more participants from the industry.
  4. Distributing of chairmen to the different sessions of the NFS meeting: Kirsten LouiseThe Board decided that each national society ( NOFAB,  SSRM, SFY and DFS)  should elect 7 members as chairmen for  the scientific sessions  and Iceland 2 members. The local scientific committee will handle the final distribution
  5. Election of new NFS President: JonI have been a member of the board for 6 years and I think we need some fresh energyWe had a good and fruitful discussion about what kind of tasks and workload we could expect from the board members. This is voluntary work in each member spare time. The Board asked Jon to continue for 2 more years and he accepted. The general assembly will have the final word
  6. Distribution of NFS board members: JonThis has been a matter of discussion in a previous board meeting. The most important factor is that the elected member is willing to do a good job and not the profession he or she represent. The national societies should have the distribution of professions in mind when electing members for the NFS Board. The Board decided to suggest for the general assembly to make a change in the NFS By-laws; The chairman of previous and next NFS congress should be full voting members of the NFS Board
  7. FB and the NFS website: PaulaHow does it work ? are we happy ? Should one board member each month commit to write a newsletter ?What about Kristian ? We have not yet got any suggestions for a new logoWe decided to continue with Kristian as web master. We also decided to continue with the old logo. We also discussed what kind of activity the web site should contain. The conclusion was open and we will have the NFS members advice on this matter.
  8. Next education course in Helsinki: AnttiHave we the dates ? The organizing committee ? What will we change to do it better ?Antti suggested changing the practice from previous meetings. The embryologists and nurses will not have common sessions. We will not go through every block of curriculum. We decided to see the education course as a 3 years education for the exam. In 3 years the whole curriculum will be covered. This means that we can go deeper and better on each topic. We will continue to make the lectures online. We also agree on having the meeting every second year in Copenhagen and every second year in the other Scandinavian capitals. It was also decided that Ferring company could be the main collaborator for arranging the education courses. Antti will at the general assembly 2017 inform the members about the new plans for NFS education course. The next education course will be held in Helsinki 8th – 9th of November 2017
  9. Introduction courses to reproductive medicine: GretaThe Swedish ModelGreta informed about the Swedish annual introduction course for assisted reproduction. It has been a success. The Board discussed if this was a course that could be done by NFS. The Board will continue this work.
  10. NFS and economy: AstridThe expenses involved by arranging the education course in Copenhagen 2016The economy in NFS is stable and satisfying. The education courses have a budget of about 60 000 DKR
  11. News from the national societies
  12. Next meetingWe should have a new telephone  meeting in juneThe next board meeting will be held Tuesday 19th 20.00 danish time. Jon will send the agenda
  13. NFS board meeting in Nyborg StrandWe decided date and time for NFS Board meeting, see the congress program
  14. We need to do the agenda for general assembly !What issues should we address ?Jon will make the agenda for the general assemblu, issues were discussed
  15. Matters arisingThe Board decided to have 2 physical meetings every year. The telephone meetings are not that fruitful. If the Board is going to do a good job we have to see each other more. Every member agreed upon thisThe patient society from Iceland has asked for participating at the NFS meeting in Nyborg Strand. This has previous been the case for several national patient societies. The Board has discussed this matter and decided to make a statement about such requests;


Statement from the board of the Nordic Fertility Society

The Nordic Fertility Society as a society is supportive of patient centered care. The congresses organized by the society on the other hand have the purpose of facilitating the academic understanding and examination of the theoretical issues of Reproductive medicine. The congresses are not necessarily examining these issues from a treatment centered perspective. The presentations are often expected to be controversial and not in line with current evidence for care. Therefore the NFS congresses are not suitable for patient participation as this may contribute to misunderstanding and they are only suitable for professionals in the field.

NFS board 2017-05-09

Referent Jon Wegner Hausken, Haugesund 2/6-2017

2017 – February 16


2017 - February 16

Meeting venue:

Telephone meeting using MeetAt 20.00 - 21.00 (Danish time)


Jon Hausken (N), Astrid Helene Sydtveit (N), Kirsten Simonsen (Dk), Greta Edelstam (S), Paula Peltopuro (Fi), Snorri Einarsson (Ic), Kirsten Louise Tryde Macklon (Dk) next congress

Elisabeth Carlsen (DFS), Antti Perheentupa (SFY), Susanna Apter (SSRM), Ingrid Synnøve Brattbakk (NOFAB)

Not present:

Kirsten Simonsen (Dk) and Snorri Einarsson (Ic)


  1. Secretary of the meeting: Jon
  2. NFS education course Copenhagen November 2016.ElisabethElisabeth updated the board about the education course in Copenhagen. The meeting was a success and the feedback/evaluation from the participators was good. The lectures will be uploaded soon. Paula (webmaster) will ask Kristian to solve this matter. It will be necessary to create a password (the new website) for all members. Kristian will also design a easy way to do this. Info about this will be launched at the front page and Face Book.
  3. FB and the new website. PaulaThe members have to create a password to see more then the front page. More info about this will follow. The access and feedback from Kristian is now working. SFY has launched their national meeting. NOFAB, SSRM and DFS will do the same. The first announcement for NFS 2017 in Denmark is har also been published. This will also be published at our FB. Every month FB should send a teaser for the big event at Nyborg StrandJon will make a new newsletter for February
  4. Status next NFS Congress: Kirsten LouiseThe scientific program is finished. The budget is so far in surplus. The fee for the NFS congress will be 4300 DKr for a double room and 5300 for a single room. More info see the web site and FBThere has been a request from one private IVF Clinic to advertise for their services. There have been clinics doing this at the meeting in Haugesund 2014 and in Reykjavik 2015. The board has discussed this and concluded; for the coming and future congresses this will not be accepted
  5. Economy and members fee. AstridThe economy is good and the next congress seems to create a positive surplus. The board will not suggest an increase of the fee for our members at the upcoming congress
  6. Swedish national guidelines in pipeline for patients with endometriosis which will include recommendations concerning fertility counseling and fertility preservation. GretaGreta informed about the new Swedish guidelines for handling endometriosis
  7. Next meetingThe next meeting will be held in Copenhagen 9-10 May. We will start late (1700) so everyone can do a bit work before they comeOcean Hotel & Konference
    Amager Strandvej 384 DK – 2770 Kastrup
  8. Matters arisingThe next education course will be held in Helsinki 10-11 November. Antti will be responsible chairman for this meeting. We will have this as one of our main focus at the upcoming physical meeting in Copenhagen


2016 – October 13


October 13th , 2016

Meeting venue:

Telephone meeting using MeetAt 20.00 - 21.00 (Danish time)


Jon Hausken (N), Astrid Helene Sydtveit (N), Kirsten Simonsen (Dk), Greta Edelstam (S), Paula Peltopuro (Fi), Snorri Einarsson (Ic), Kirsten Louise Tryde Macklon (Dk) next congress

Elisabeth Carlsen (DFS), Antti Perheentupa (SFY), Susanna Apter (SSRM), Ingrid Synnøve Brattbakk (NOFAB)

Not present:

Susanna Apter, Antii Perheentupa, Snorri Einarsson and Kirsten Louise Tryde Macklon


  1. Secretary of the meeting: Jon
  2. The New website. There has been almost no contact between Kristian and Paula. What to do? I have send him a mail Tuesday 11th and hopefully he will respond and tell us the reason.Kristian responded and to the email and everything is ready for launching the new web site. Paula informed us about the details and what’s missing. She will continue working with Kristian and be able to be the editor. The board decided to go ahead. The web site will develop and adapted the wishes of our members. Jon will send Paula all minutes since the new board started working after last Congress in Reykjavik 2015. Paula will also start FB and start inviting the board members. The national representatives will then invited the national members; invite and share.
    Paula will challenge Kristian to make the new NFS logo and ask him about the cost.
  3. NFS education course Copenhagen 10-11 November: Update from Elisabeth. Is everything ready for this meeting. So far more then 30 members has signed upElisabeth informed about status. We are now about 50 participants, including invited speakers. All speakers have to send and email for registration. Susanna is unfortunately not able to make her lecture. Greta suggested Julius and will contact him. We now today that he said yes. Thank you Julius! All lectures/speakers will be video recorded and launched under meetings at NFS new web site. Hopefully this will be a success
  4. Status next NFS Congress: Kirsten LouiseKirsten informed about status. There will be more info at next board meeting I January 2017
  5. News from the National chairmen: Greta informed about SSRM activities and their next annual meeting in Uppsala 31 March – 1 April. Ingrid informed about NOFAB activities and the annual meeting in Oslo 5-6 January. The annual DFS meeting at Nyborg Strand 11-12 March. Jon will attend all meetings and also the annual SFY meeting and represent the NFS Board
  6. Next meeting will be a telephone meeting; Thursday 26 January 2017 20.00 Danish time.
  7. Astrid will make sure that all Societies have paid member fee for 2016

2016 – August 30

August 30th , 2016

Meeting venue:
Virtual meeting using MeetNow 20.00 - 21.00 (Finland 21.00 - 22:00)

Jon Hausken (N), Astrid Helene Sydtveit (N), Kirsten Simonsen (Dk), Greta Edelstam (S), Paula Peltopuro (Fi), Snorri Einarsson (Ic), Kirsten Louise Tryde Macklon (Dk) next congress

Elisabeth Carlsen (DFS), Antti Perheentupa (SFY), Susanna Apter (SSRM), Ingrid Synnøve Brattbakk (NOFAB)

Not present:
Kirsten Simonsen and Astrid Helene Sydtveit

The MeetNow do not work when there are so many participants ! We had to change to MeetAt, ordinary telephone meeting. Jon will talk to the supplier and hopefully this will work in the future


  1. Secretary of the meeting: Jon
  2. Jon informed about Guðmundur that he will not attend the board anymore. Snorri will be representing Iceland alone. The board had no objections.
  3. Paula informed about the new website. The board decided to launch it as soon as possible. Jon will write the first newsletter and encourage the members to contribute with suggestions and ideas to make this new web site working as a useful tool for all NFS members
  4. Elisabeth informed about the next NFS education course in Copenhagen 10-11 November. The program is set. Board members responsible for asking the invited speakers have to ask them again to confirm that they do come. We will have a new short board meeting in October to be sure that everything is settled
  5. Kirsten Louise updated the board about the next NFS Congress. All 5 major sponsors have committed; 200 000 DKK each. The economy is secured. Congratulations Kirsten Louise and your team. We are really looking forward to the meeting
  6. News from the National chairmen. Susanna informed us about the SSRM plan for new members in future NFS boards. Susanna and Greta informed about the annual Ferring Grant for SSRM. Ingrid, Elisabeth and Antti agreed to be members of the scientific group who will decided the winner. The NFS board also suggested making this to an annual NFS Grant. This will increase the numbers of applicants and thereby the prestige of the Grant. The board decided to talk to Ferring at the NFS education meeting 10-11 November
  7. Next meeting: Thursday 13th of October 20.00 Danish time Jon will send an agenda before the meeting

2016 – January 19


January 19th , 20165, 20.00-21.00

Meeting venue:
Virtual meeting using MeetNow


Kirsten Simonsen (DK), Susana Apter (S), Elisabeth Carlsen (DFS), Anna-Kaisa Poranen (SFY), Greta Edelstam (SSRM), Ingrid Synnøve Brattbakk (NOFAB), Snorri Einarsson (Ic), Gudmundur Arason (IC) past congress, Jon Hausken (NO)

Not present:

Astrid Helene Sydtveit (N), Pala Peltopuro (Fi), Kirsten Louise Tryde Macklon (Dk) next congress

January 19th 2016:

  1. Minutes from the last meeting from October 27th were approved
  2. Secretary of the meeting: Jon
  3. Ingrid Synnøve Brattbakk (NOFAB) was welcomed as the new NFS member from NOFAB. Astrid Helene Sydtveit national representative Norway will be the new treasurer for NFS. Anna Vorobieva (N) has updated and informed her about this important task
  4. Gudmundur informed the Board about the final budget. It is a surplus of 41 511 DKK. See the budget (attached)
  5. Jon informed about the status of NFS economy. Future income and expenses will be a one of the topics at the physical meeting in April, Copenhagen.
  6. Hot topics meeting in Stockholm November 2015. Greta summarized the event. NFS will in the future not be able to support this kind of events.
  7. ESHRE certification course (nurse/lab) Oslo April 2016. All set for a fruitful meeting. The invitation and scientific program is attached. We hope for 40-50 participants
  8. Future NFS courses. NFS will arrange one ESHRE certification course each year. It will be a regular meeting each year in November in Copenhagen. This will make it easier to organize and Copenhagen is the best location for all members of NFS. Every country has so far had their own preparatory ESHRE courses. Sweden has a very good program for embryologists. NFS will ask the organizers of this course if NFS members from other countries could participate. NFS will see if not Denmark could be the host for a nurse program. Less energy and less money spend. The main sponsors will probably be positive for such an arrangement. Join forces !
  9. Status next NFS Congress. Kirsten could not attend the meeting. An update will be held next meeting in Copenhagen
  10. News from the National chairmen. Short update from the representatives was given.
  11. Date for next meeting: Physical meeting 28th – 29th April in Copenhagen

Jon Hausken

2015 – August 4

Tuesday, 4 August 2015

Meeting venue:
HARPA Concert Hall and Conference Centre, Rejkjavik

Tuesday, 4 August 2015:

  1. Opening of the meeting by NFS President Anja Pinborg.
  2. Arne Sunde (NO) was elected as chairman of the General Assembly and Inge Rose Jørgensen (DK) as secretary
  3. President report: Anja started by thanking the local organizing committee for the conference both the social and the scientific program is of a high standard.a.     Since last NFS-congress in Haugesund January 2014, the board has had eleven meetings out of which 3 were physical meetings and the rest telephone meetings. Physical meetings were held in Hotel Ocean, Copenhagen.b.     NFS is now an umbrella organization of the four national fertility societies. The strong relation to the societies has made NFS stronger. NFS individual payment system was abandoned. The national societies have performed their membership payments 7.500 DDK (Norway, Sweden, Denmark and Finland) and Iceland DDK 1000 in 2015. In 2016 these figures will be doubled 15.000 for No, S, Fi and DK and 2000 for Iceland.c.     Anja informed about NFS nurse/midwife course in November 2014. The course had 80 participants and was very well evaluated as 80‐90 % of the participants scored the different items “very good” or “excellent”.

    d.     In all 71 applicants have signed in for the nurse/midwife exam in Lisbon. Six of them from out of Europe, 33 from the Nordic countries. Of the Nordic participants 31 out of 33 passed while 80% of the total participants passed. Next NFS nurse/midwife/embryologist certification course for the ESHRE exam will be held in Oslo 14th to 15th of April 2016. Sweden will host the course in 2017 and Finland in 2018.

    Another future NFS course is “Hot topics meeting” in 13th-14th of November 2015 in Stockholm, which are both announced at the NFS website.

    e.     Kirsten Tryde Macklon from Rigshospitalet in Denmark will be chairing the local organizing committee for the NFS congress in Denmark Aug 2-4th, 2017 and the venue will be Nyborg Strand. It will be a summer meeting as NFS have decided to arrange conferences every second year.

    f.      Thanks to the past chairmen Anna Karin Lind from SSRM and Søren Ziebe DFS.

    g.    Thanks to the chairmen of the four national fertility societies, Jon Hausken (N0FAB), Anna-Kaisa Poranen (SFY), Greta Edelstam (SSRM) and Elisabeth Carlsen (DFS)

    h.     The NFS board has updated the Nordic evidence-based guidelines of specific interest for the Nordic countries. These guidelines are: 1) Psychosocial aspects of infertility problems, 2) Treatment with cryopreserved embryos and oocytes, 3) Quality assurance and statistics and Legal aspects of Infertility Treatment.

    i.      Anja suggested that one of the major focus areas for the future should be education in the different groups.

    j.      Farewell and thanks to Anna Nilsen Martin (No) for her great job as treasurer.

    k.     A special thanks to the local organizing committee, Gudmundur Arason, Snorri Einarsson, Helga Sol Olafsdottir for a scientific program of high quality and a well-organized social program and conference.

    l.      The NFS board has decided to propose Jon Hausken as candidate for the next NFS president.

  4. The treasurer Anna Nilsen Martin presented the NFS balance reports from 2013, 2014 and 2015 until date. She went through the various items of income and expenditure for NFS. Balance 2013 DDK 1.871.046, 68. There is a shortfall in the balance from DKK 1.975.194, 07 (31.12.2014) to DKK 1.891.151, 93 (29.07.2015). NFS is currently challenged by the negative cash rate in Denmark, since the money is in a Danish bank, however the new board should decide whether to move the accounts to Norway, where the rate is higher.
  5. Two auditors were elected: Karin Erb and Nan Oldereid
  6. The five national representatives were presented: Paula Peltopuro (FI), Kirsten Simonsen (DK), Susana Apter (SE), Snorri Einarsson (IS) and Astrid Sydtvedt (NO).  The national representatives are selected by their respective national society for a minimum of 2 years and maximum four years.
  7. As new president, Jon Hausken was elected for the next 2 years with the majority of the attendees at the meeting, no one voted against Jon. Jon subsequently took the floor and thanked Anja for her hard work as the outgoing president, and not least for her kindness.
  8. No matters arising

Inge Rose Jørgensen (DK)

2015 – May 26-27


May 26th 2015: 15.00 pm – 18.00 pm + dinner 18.30

May 27th 2015 08.30 am – 12.30pm + lunch

Meeting venue:

Hotel Ocean, Amager Strandvej 384, 2770 Kastrup


Anja Pinborg (DK), Anna Nilsen Martin (NO), Kirsten Simonsen (DK),

Paula Peltopuro (FI), Mona Bungum (SE), Snorri Einarsson (IC), Jon

Hausken (No) Past congress, Gudmundur Arason (IC) Next congress

Elisabeth Carlsen (DFS), Anna-Kaisa Poranen (SFY), Greta Edelstam


Tuesday, May 26th, 2015

  1. The minutes from the last meeting (March 11th, 2015) were approved.
  2. Update on the status of Reykjavik congress. Gudmundur went trough the latest registration status. On 26th of May there are 326 registered participants and the aim is 350 paying registrants. It was agreed that the national chairmen will go through their national clinics to lure in more participants for the congress. Sponsorlist from Gudmundur, Greta and Kirsten were reviewed to identify possible new sponsors for the NFS congress in Reykjavik. Kirsten, Anna-Kaisa, Grete, Jon, Anja and Elisabeth will directly contact their sponsors contacts as soon as possible. According to Kristjana from the congress bureau we will need 8 more sponsors to make the budget balance.Gudmundur and Snorri will make adjustments to the budget according to the income before the next telephone meeting July 1st, 2015.
  3. Abstract selection for NFS congress. 19 abstract were reviewed. 6 abstracts were accepted as oral presentation and 13 as posters. Gudmundur will inform those who submitted abstracts and they are allowed to register for the congress at the early bird registration fee.
  4. NFS conference chairman for different sessions were discussed and decided. Chairmen were equally distributed between the countries. Chairmen will be contacted asap and the final program will be available thereafter at the website together with the Invitation for the General Assembly.

Wednesday, May 27th, 2015

  1. Anna Nilsen Martin gave update on the NFS balances. Balance in the account is 1.922.970,58 DKK. Except Norway and Iceland the national societies have performed their membership payments (7500DKK). Norway (7500DKK) and Iceland (1000DKK) will do the payments in the near future and new invoices have been sent.
  2. NFS future courses. Hot topics meeting in 13th-14th of November 2015 in Stockholm. Final program and link to the registration will be on the NFS website in the near future. Greta showed the finalized program and the budget which balances with funding of 70.000 ddk from NFS. NFS nurse/midwife/embryologist certification course for the ESHRE exam will be held in Oslo April 14th to 15th, 2016 Jon Hausken and Arne Sunde will be chairing.
  3. News from the National chairmen. Greta gave an insight into SSRM plans, their annual meeting will be 8-9th of April 2016. SSRM will organize a course 15-16th of January 2016 in Gothenburg. The topic is introduction for reproductive medicine for medical doctors. Jon told NOFAB is planning to arrange annual course for nurses and embryologist for the ESHRE certification, which could be held in relation to NFS. Elisabeth informed that DSOG is revising the plan for training of the coming gynecologists in reproductive medicine. Education in the different countries was discussed.
  4. NFS website. Paula has done some updates for the website (board contact information etc.). It was agreed that national societies will sent their course and other information for the website through Paula, who will take care of the updating under the news section.
  5. Dates for next meetings: Telephone meeting Wednesday 1st of July 2015 15-16 pm (Danish summer time), Tuesday August 4th 2015 lunch meeting in NFS congress Iceland. 11) Matters arising. Jon Hausken is wish to step in as the new NFS president and the NFS board will suggest Jon as the next president of NFS. It was discussed that the president optimally should be someone already with experience from the board. This would ease the workload of the president. It was suggested to have secretary for the NFS board who would take care of the website and administrative work.The renewal of the website was agreed to be discussed in upcoming board meetings after the Iceland congress.Greta informed about the vaginal ultrasound probe covering. Current ultrasound probe covers are pore quality concerning protection against bacterial/viral transmission.It was agreed that for the upcoming congresses there will be only one registration fee, no separate membership and non-membership registrations.We decided to keep the early bird and late registrations separately, otherwise people will register very late and it will be difficult to adjust the budget.A new national representative from Sweden should replace Mona Bungum, who stepped down before this meeting. Anna Nilsen Martin will also step down as Norway’s national representative and NFS treasurer in August 2015 and NOFAB has already chosen a replacement for Anna.
    Kirsten Tryde Macklon from Rigshospitalet in Denmark will be chairing the local organizing committee for the NFS congress in Denmark 2017. Kirsten will prepare a short presentation for the closing ceremony at the NFS congress in Reykjavik and the venue will be decided before then.