Board meeting minutes

2026 – May 27th

Minutes: Board Meeting Nordic Fertility Society

1. Chair and secretary of today’s meeting, Stina. Adjuster ?
   
   
2. Last minutes. Nothing to add to previous protocol.
   
   
3. Congress Reykjavik 2026 (Snorri and Steinunn)
   Until today there are 223 registered paying participants and in total approximately 340 participants including the board, sponsors and lecturers. 57 participants and registered for the pre-courses.
   
   The pre-courses will be held in collaboration with NILS and for the pre-course we invite 2 NILS-members on the same conditions as other lecturers. From NFS board Janni and Siri will join this
   session as chairs.
   
   Today we have signed sponsors that will make the congress break even (2 gold, 4 silver and 11 bronze). For those companies that would like to have more participants than included in the package we agreed that they would be able to register for this at an early-bird fee until the registration closes.
   
   On demand it will be possible to buy tickets exclusively to social activities (get-together and dinner). The cost for these tickets is now being calculated from the congress bureau.
   
   A suggestion for possible chairs for the sessions will be put together by Snorri and Steinunn and circulated by mail before the next board meeting.
   
   A poster promenade will take place during the congress and Niels and Siri will chair this session. We agree on a prize for best poster (free congress fee 2028) and best oral (scholarship 10 000 DK). The awarding committee consists of Hanna, Siri, Janni, Niels and Briet.
   
   Stina will reach out to Birgit, Baker tilly, in order to get a treasure report for the GA. Stina will also prepare the activity report and ask Kersti Lundin if she could agree to be the chair of the GA.
   
   
4. Financial situation (Janni)
   The balance for NFS is stable. Right now, it is just Janni who has access to our account. We still haven’t been able to get access for Stina. We discussed the troublesome situation that only DK members seem to get access in a reasonable timeline. We agreed, at this timepoint, to wait for the upcoming president from DK and then after GA, without delay, apply that the new president also gets access.
   
   
5. Homepage
   -
   
   
6. Matters arising
   Congress 2028 will take place in Denmark and Janni has already been acting in this task. A local committee has been formed with good professional representation. Several venues have been asked for a proposal, and we agree if necessary that NFS can guarantee a minimum number of participants when signing the contract. The date will probably be 24-26/8 2028. The practical details about date and location will be ready and presented in Reykjavik.
   
   We also discussed the problem of passing information forward among the NFS board. Janni will organize an NFS Dropbox where documents could be stored with easy access for present and upcoming boards.
   
   We discussed the current situation in the Nordic countries due to political changes in regulation of ART treatments (DK and SE). This could be a subject for a Hot Topic meeting and/or questions where the national societies could help each other out in how to best handle the consequences of rapid changes in conditions.
   
   
7. Next board meeting
   Digital meeting, 23 rd of June at 17-18, Swedish time

2026 – June 23rd

Minutes: Board Meeting Nordic Fertility Society

1. Chair and secretary of today’s meeting, Stina. Adjuster Hans Ivar
   
   
2. Last minutes. Nothing to add to previous protocol.
   
   
3. Congress Reykjavik 2026 (Snorri and Steinunn)
   Until today there are 271 paying and 343 in total (board+ sponsors + speakers + invited) participants for the main congress as well as 54 participants registered for the pre-courses.
   
   There are enough sponsors in order to keep the financial situation of the congress satisfactory (2 gold, 4 silver and 13 bronze).
   
   It will be possible to buy tickets exclusively for social activities (get-together and dinner). The cost for these tickets is being calculated by the congress bureau.
   
   There will be a speaker’s dinner after get-together with the board at Harpa.
   
   Lena will organize the activity where national board members present at NFS2026 congress will get a chance to meet.
   
   We discussed and proposed suitable chairs for the sessions. This draft will circulate by mail together with the list of registered participants so the board can a agree on a final solution.
   
   Most speakers have registered and confirmed their participation. For those who have not done so yet a reminder has been sent out. We also discussed to have some “just in case” lectures ready and
   prepared if we get a last-minute cancellation.
   
   Kersti Lundin has agreed to be chair at the general assembly.
   
   
4. Financial situation
   Unchanged since last meeting.
   
   
5. Homepage
   Postponed
   
   
6. Matters arising
   A journalist at SVT has reached out and wants to be accredited as press on the upcoming congress. Snorri will reach out for more information about purpose before we can decide on this matter.
   
   
7. Next board meeting
   Wednesday the 26th of August in Reykjavik, Iceland.

2026 – May 6th

Minutes: Board Meeting Nordic Fertility Society

1. Chair and secretary of today’s meeting, Stina. Adjuster Hans Ivar
   
   
2. Last minutes. Nothing to add to previous protocol.
   
   
3. Congress Reykjavik 2026 (Snorri and Steinunn)
   Early bird was planned to end at 30 of April but was extended to 11^th of May. Today there are 215 registered participants. The abstracts have been evaluated, and the presenters will be notified during the week. Those accepted will have the possibility to register at an early-bird fee.
   
   The sponsor registration today is, 2 gold, 4 silver and 9 bronze. Discussion about the finical conditions took place and we agreed to continue as planned. Steinunn will send out the list of sponsors so the board can help in contacting those maybe still missing. We agreed that sponsors who would like to add extra attendants from their companies (beyond those already included in their package) will be able to do so. They can register extra attendants for early-bird prize without date restrictions.
   
   We agreed that it will be possible to register just for the social activities if there are available seats. The price for this will be a flat rate that covers the entire cost for one person at the event in question. Snorri will discuss this with the congress bureau and get back to the next meeting with a suggestionfor price.
   
   The planning for a pre-course in collaboration with NILS has resulted in two pre-congress tracks with the possibility to welcome 60 participants. The question about how to handle the fee has been addressed by NILS. The participation-fee is low, there will be no or very little financial surplus, NFS carries the financial risk. Stina will inform NILS about this.
   
   We agreed to discuss chairs for scientific sessions at up-coming board meeting.
   
   We discussed the invitation to the general assembly and made some minor adjustments. Stina will send it out for national societies to spread and to publish on NFS homepage.
   
   
4. Financial situation
   The balance for NFS is stable. Right now, it is just Janni who has access to the accounts. We agreed that at least two people should have access, and we are working towards that Stina also should have this.
   
   
5. Homepage
   Postponed
   
   
6. Next president
   Kirsten Tryde Macklon DK, has agreed to be suggested as next president for NFS at the general assembly in Iceland. We have decided to invite her free of charge, on behalf of NFS, to board-meeting 26th of August and to the congress.
   
   
7. Matters arising
   None
   
   
8. Next board meeting
   Digital meeting 27th of May, 17-18, Swedish time

2026 – April 13th

Minutes: Board Meeting Nordic Fertility Society

1. Chair and secretary of today’s meeting, Stina. Adjuster Lena
   
   
2. Last minutes. Nothing to add to previous protocol.
   
   
3. Congress Reykjavik 2026 (Snorri and Steinunn)
   Early bird ends at 30 of April. We discuss when we or the whom we could extend this prize. So far is 5o registered and we aim in our model to have at least 230 paying participants excluding lecturers
   and board. It is necessary that all national societies remind their members that early bird fee soon is due.
   
   Twenty-five abstracts have been submitted, and the committee will meet at an early date so we in up-coming week can give notice about acceptance.
   
   The sponsor registration so far is, 2 gold, 4 silver and 5 bronze. Discussion about the finical conditions took place at the meeting and we agreed to continue as planned.
   
   There are still some TBA in the program, but the local board has it covered.
   
   The planning for a pre-course in collaboration with NILS are moving forward and they will get back to Stina this week. Th course also needs to be presented on the homepage at the earliest convenience.
   
   We discussed the possibilities for the national boards to meet in Iceland, and we need to elaborate on this question further.
   
   We agreed to discuss chairs at up-coming board meeting.
   
   
4. Financial situation (Janni)
   The balance for NFS is stable. Right now, it is just Janni who has access. We agreed that at least two people should have access, and we are working towards that Stina also should have this.
   
   
5. Homepage
   -
6. Next president
   No one in the present board is ready to become president for the upcoming period. Stina has reached to a possible candidate from Denmark and will hopefully get answer soon.
   
   
7. Matters arising
   Congress 2028 will take place in Denmark and Janni has already been acting in this task. A president for the meeting and possible location and/or time will be ready to present in Reykjavik.
   
   
8. Next board meeting
   Digital meeting, 6th and 27th of May, 17-18, Swedish time

2026 – February 23rd

Minutes: Board Meeting Nordic Fertility Society

1. Chair and secretary of today’s meeting: Stina
2. Adjuster: Hans Ivar
3. Last minutes: Nothing to add to previous protocol.
4. Congress Reykjavik 2026 (Snorri and Steinunn)
   The Reykjavik 2026 homepage is now open, please share the link in every possible forum.
   
   Most of the invited presenters (15) have so far accepted the invitation. We discussed alternative presenters to those who have declined. We may add a topic or two and a discussed possible topics.
   
   So far, a few participants have registered, and some abstracts have been sent in. Five sponsors have confirmed participation.
   
   We formed a scientific committee to evaluate submitted abstracts: Birgitte, Siri, Hanna and Janni from the board and Biret from the local organization committee.
   
   We decided to stay with the previous budget presented for the congress. We were informed that the social program can be adjusted according to the numbers of attendants.
   
   We agreed that it would a good idea to initiate an informal get-together for board members from the different national societies present at NFS Reykjavik. Lena will take lead on this activity.
   
   We have been in contact with NILS and are planning for a collaboration to host a pre-congress course on Thursday morning focusing on laboratory issues. We agreed that sponsors presenting at this course should be on Silver or Gold level.
   
   
5. Financial situation (Janni)
   The balance for NFS is stable. Right now, it is just Janni who has access. We agreed that at least two people should have access, and we are working towards that Stina be the second person.
   
   
6. Homepage
   There has been a question from Astrid regarding the security of the NFS homepage. Steinunn will look into this.
   
   
7. Next president
   We discussed pros and cons for different solutions for who we will be suggested to be the next president. We all agreed on Hans Ivar as a good candidate for the post and he will consider this opportunity and get back.
   
   
8. Matters arising
   None
   
   
9. Next board meeting
   Digital meeting, Monday the 13th of April 17-19, Swedish time

2026 – January 15-16

Minutes: Board Meeting Nordic Fertility Society

Hans Ivar Hanevik (N) participated digital on Thursday

1. Chair and secretary of today’s meeting, Stina
   
2. Presentation of the board
   
   
3. Last minutes. Nothing to add to previous protocol.
   
   

4. Micro-TESE meeting (Niels and Leif)

All Nordic countries despite Iceland were represented at the meeting. There were approximately 60 participants in total on Friday. We are happy with how this hot topic meeting turned out and agree to have this kind of meeting once every other year (when there is no NFS congress). There have been a lot of engaging conversations after the meeting and Niels and Leif will discuss who will be invited to NFS Reykjavik and form a session there. The cost of the meeting resulted in breakeven or a small minus, but we agreed that this is an appropriate way to use stability in NFS finances. Niels will provide Birgit at Baker Tilly with details so she can send out invoice to those participants who have not yet received this.

5. Congress Reykjavik 2026 (Snorri and Steinunn)

Snorri discussed the final program with the board. See attached Excel file. We need to put forward e-mails addresses so the invitation can be sent out. We agreed on offering two hotel nights, congress fee and travel expenses up to 500 euros for the speakers.

We discussed the finances for the meeting and agreed on keeping the sponsor’s fee at the same level as in Oslo but adjusted down the number of free participants included in each level. We also discussed the fees for attending the congress and agreed on the suggested fee model. The early bird fee should just be for members in the Nordic societies.

We discussed the balance between include activities and the cost for the meeting.

Members of the board will form the scientific committee for the abstract for oral/poster sessions. 

On 27th of January board members (Stina, Steinunn, Janni and Siri) will meet the NILS board and discuss form of the pre-congress lab workshop.

The homepage for the congress will be up and running from next week and it is crucial that the information about the congress is distributed through the national societies. 

6. Financial situation (Janni)

The solution with Baker Tilly is now up and working and Janni has also the certificate that is needed for handling the contact with the bank. We will get in contact with the bank, so Stina will also get a working certificate. The balance for NFS is stable.

7. Homepage

We want to have the homepage tailored in a better way. We cannot prioritize this question now and we need help in this matter. We agreed to put it on the agenda after the congress. Steinunn will reach out to the person handling the homepage for the Finish society since it has been working well there.

8. Other activities

We discuss what other activities we can engage in as a society. We decided for the moment to put the article about donation on hold. 

Regarding the question from IFFS to ratify their statement about reproductive medicine we decided that this question is for the GA to choose upon.

9. Next president

Stina will step down after the congress in Reykjavik. If we should follow the previous turn taking next president should be from Denmark. Usually, the president is already part of the board or has previous experiences of the board. We discussed possible solutions and will continue this discussion in upcoming board meeting. We inventoried other upcoming changes in the board after the next congress.

10. Matters arising

-

11. Next meeting

Digital meeting, Monday the 23rd of February, 17-19, Swedish time

2025 – October 15th

Agenda board Meeting Nordic Fertility Society

1. Chair and secretary of today’s meeting, Stina
2. Adjuster of the protocol, Niels
3. Last minutes. Nothing to add to previous protocol.
4. Micro-TESE meeting (Niels and Leif)
   All Nordic countries except Iceland will be represented at the meeting. It starts Thursday evening with informal discussion and dinner. The public part is held during Friday. Up to now there are about 17 invited Thursday and Friday and 16 additional registered for Friday. The venue can hold up to 40 attendants on Friday. From the board Niels, Leif and Stina will represent NFS. Are there any other members of the board who would like to attend on Friday please tell Niels. The meeting is expected to go with a minus of 20-30’ DKK. The sponsoring was more difficult to get than expected but Ferring and Gedeon Richter will support the meeting. We discussed the financial aspect of the meeting and agreed that this kind of activity is in line of NFS mission and therefore reasonable to accept a cost.
5. Congress Reykjavik 2026 (Snorri)
   Snorri discussed the outline of the program with the board. See attached Excel file (NFS 2026 - programme draft 131125). We need to put forward names of good speakers that we think would fit in respective session. Thereafter the local committee will try to outline a more detailed program, and the board will then help to invite the speakers. We need to keep in mind that the program reflects different professionals’ interest as well as balance between countries. The New England Society has responded to our invitation and will have a symposium. We need to decide the timeline for abstract for oral/poster sessions.
   The Harpa venue is booked, and a congress bureau is booked but not signed yet.
   We discussed the sponsor model and agreed to keep the three levels of sponsorship: Gold (3 free attendants) 225 000 DKK, Silver (2 free attendants) 75 000 DKK and Bronze 38 000 (1 free attendants) DKK. (Is this sum + VAT?) We now adjust the fee app. 15 % according to inflation from the last congress 2024. We also agreed that it could be easier to have the sum in DKK every time so it will be easy and transparent to follow over time. We also decided after feedback from the companies to keep every level clean and inclusive, in other word no possible add-ons this time. We also discussed the proposed model of letting gold sponsors host a symposium. We decided to say no to this offer but are happy to hear suggestions from them. For the gold sponsors we agreed to keep the model with 5 minutes of cooperate presentation each at plenary sessions.
   The fee for attending the meeting will as usual be divided in early-bird, regular, late and on-site fee. The level for each step needs to be discussed further.
   We agreed to invite to members of the NILS board to host a lab workshop on Thursday morning. NFS will provide the venue and free attendance and hotel and travel for 2 members of NILS for this.
   Right now, it is crucial to get the congress homepage up and link the information from our regular homepage to this.
6. Financial situation (Stina, Leif)
   Still no solution. Astrid is helping us in the discussion with Danske Bank. Stina will contact Danske Bank, Baker Tilly, Astrid, Janni, Leif and suggest a digital meeting ASP in making this question coming to an end. We are taken by the hardship in getting this question solved.
7. Homepage
   Since Steinunn was not attending we just briefly discussed this matter. We need to have the homepage in tailored in a better way. As it is right now it does not reach the lower limit of standard.
8. Other activities
   The debate article has taken one turn from Stina- Hans Ivar. Next step is feedback from Janni. But we also need to agree where/whom should we address this, if we get it in place.
9. Matters arising
   -
10. Next meeting
    We discussed pros and cons on an on-site meeting early spring. We final agreed on an on-site meeting but with good hybrid solution for those who are not able to join. Thursday late lunch-Friday lunch. Stina will suggest dates. In the meantime we will need to be alert in the e-mails about the congress and have shorter online meetings.

2025 – May 27th

Agenda board Meeting Nordic Fertility Society

1. Chair and secretary of today’s meeting is Stina.
   
   
2. Adjuster of minutes Hans Ivar.
   
   
3. Presentation of the board and news from the national societies.
   
   Sweden. New chair for the society is Lena Ydenius. 11/9 there will be a Hot Topic meeting in Sweden about genetics within reproductive medicine. Introduction course (ABC-kursen) 15-16/1,
   2026 and annual meeting 16-17/4, 2026.
   
   Finland. There will be an Annual Congress of the European Association of Tissue and Cell Banks in Tampere 12-14/11 and the annual meeting 13-14/3, 2026.
   
   Norway. The annual meeting will take place second week in January 2026. The reproductive course for administrative personnel turned out well.
   
   Denmark. New chair for the society is Janni Vikkelsoe Jeppsen. The 7th  of October, the society will have a half day meeting for all members. Annual meeting 2026 is 6-8/3.
   
   
4. Last minutes. Nothing to add to previous protocol.
   
   
5. Hot topic meeting about micro-TESE is decided to take place at 6-7/11 at Kastrup, DK. Reservation for up to 30 persons has been made. Niels and Leif are making the final touch on the program and are in contact with sponsors. Stina have made the reservation of the venue. The meeting will start Thursday afternoon with roundtable discussions and dinner. Then the scientific program is on Friday (possible hybrid?). The chair of the national societies will send out a save-the-date notice about the event. The final program will be ready early June. We also discuss that this would be a great meeting to have some spin-off meeting off in NFS Reykjavik 2026.
   
   
6. Congress Iceland 2026. The Harpa congress center is booked for 27-29/8. The congress will start and end by lunch. Snorri has been in contact with an event bureau that will help us with the congress and the details with them will be outlined in September. There will be a local committee, but the board will also assist in making the program. We discussed pros and con with different models for sponsorship. What should be included in different levels and how do we handle the possibility to give a lecture provide by sponsors. We will finalize the model for sponsorship on next board meeting.
   
   Snorri would like the board to send suggestions before 1/7 about topics, lectures etc. We aim to make the program ready early fall and then start to get in contact with possible speakers.
   
   Stina will contact NILS regarding if they want to host a work-shop Thursday morning. Stina will also contact the New England society about if they will attend like “the scotch model” from the past Oslo congress.
   
   
7. Other activities. Janni and Lena will look in to if NFS again should give some pre-courses for the ESHRE certification for nurses/midwifes and embryologist.
   
   
8. Financial situation. Baker Tilly is ready to take over as treasures, but we haven’t got this solution up and going. Stina, Leif and Janni will handle this question and Stina will contact Astrid as well. The balance at the account is stable.
   
   
9. Homepage. Still no solution but hopefully this will be solved in connection to the launch of the congress webpage.
   
   
10. Matters arising. Stina informed about a grant application on how AI is introduced in reproductive care. This is a Nordic group leading this application and we agree that NFS could discuss to be supportive to this initiative if the research become a reality.
    
    Janni brought up the discussion about donor register and the Nordic joint ethical statement in this matter. We agreed that it would be a good idea if NFS made a post in the debate and agreed that Stina, Janni and Hans Ivar should outline a suggestion.
    
    
11. Next bord meeting. We discussed pros and cons in having an on-site board meeting in connection to the hot topic meeting In November. We decided that Stina and Snorri should discuss different solutions of this question and will get back to the board about a plan for board meetings during the fall.

2025 – February 17th

Minutes: Board Meeting Nordic Fertility Society

1. Chair and secretary of today’s meeting is Stina
   
   
2. News from the national societies
   
   Sweden. The annual meeting will take place in March. Mats will step down at the meeting and the new chair will join us from April. 11/9 there will be a Hot Topic meeting in Sweden about genetics within reproductive medicine.
   
   Finland. The annual meeting will take place in March. Siri will continue as chair. There will be an Annual Congress of the European Association of Tissue and Cell Banks in Tampere 12-14/11.
   
   Norway. Had their annual meeting in January with good attendance. Åsmund continue as chair. In Norway a revision of the legislation concerning the application on biotechnology on humans (ex. ART), is underway.
   
   Denmark. The annual meeting will take place in March. Betina will step down at the meeting and the new chair will join us from April. Some private clinics have closed. There have been some changes in legislation on funding for ART.
   
   Iceland. Now two clinics are present. PGT-A will become an option, paid out of own pocket.
   
   
3. Last minutes. Nothing to add to previous protocol.
   
   
4. Financial situations. Leif has been in contact with Baker Tilly, the firm who usually make our revision. They are willing to also act as an encounter for NFS and we decide to go for this option (about 7000 DK/ year). The president (Stina) and a representative from DK (Leif) will have the responsibility and opportunity to approve payment of incoming invoices to NFS. Astrid is managing the account until it transfers to Baker Tilly. The fee for the national societies has been sent out for 2024 and 2025 by Astrid.
   
   
5. Homepage. We had hope for that Baker Tilly would be able to provide us with this service as well, but unfortunately not. Steinunn will therefore act for taking this question forward to establish another solution than the present.
   
   
6. Congress Iceland 2026. Snorri and Steinunn deliver the process so far. Two slots are possible at Harpa congress (e.g. one of two possible venues in Reykjavik and the best) 13-15/8 or 27-29/8. We agree that the later suggestion would be better and Stina will contact our gold sponsors and check that the date does not concur with other big events. Two congress bureaus have been giving an offer to host the congress, and one is the same that hosted the 2015 meeting. We give the task to Snorri and Steinunn to investigate these offers and recommend to the board which one they prefer. During 2025 (late spring/early fall) it would be good to have the congress theme and logo advertised and also to make a first draft of the program and which keynote speakers we would like to aim for.
   
   
7. Follow-up other activities. The objectives of NFS are (§2 by-laws):
   
   To create a forum for the exchange of information between all types of specialists and all professions involved reproductive medicine by increasing the knowledge within the social, psychological, ethical, reproductive medicine, genetic and clinical fields in order to increase the basic understanding and improve treatment of involuntary childless couples.
   
   To participate in and encourage further development in reproductive medicine and further education of the members of the federation.
   
   To encourage the members to increased collaboration within the Nordic countries - and within the four Nordic national reproductive medicine/fertility Societies (new).
   
   To guide in ethical, legislative and political questions in the Nordic countries - and in the four Nordic national reproductive medicine/fertility societies (new).
   
   To facilitate the work of the members according to the highest standard within clinical and laboratory work.
   
   To work for cooperation with other relevant societies in the Nordic countries as well as internationally.
   
   To work for prevention of infertility.
   
   To invite and be responsible for arranging Nordic summer meetings with not less than 24 months ́ interval and in uneven years (second revision, Sept 2013).
   
   To implement the objectives of NFS the board has decided to also investigate potential activities besides the bi-annual congress. At the last board meeting the followed areas was outlined:
   Webinars (Mats, Hans Ivar, Stina) Possible to plan for a webinar in February/mars 2025. Mats takes the lead on this. Nothing planned so far. Suggest having a webinar late spring/early fall on andrology to promote and make context for up-coming Hot Topic meeting.
   
   Hot topic meeting in November 2025 at Kastrup combined with an on-site board meeting. Possible subject micro-TESE. Leif and Niels take the lead on this. Planning has started up. Stina join this group and will investigate possible venues for the meeting. Should we aim for sponsoring? Whom/how?
   
   Åsmund described the model from NOFAB in forming an online education for coordinator/secretaries at IVF-clinic. Åsmund and Stina take the lead on this. Åsmund report the start of this event in Norway.
   
   We are in favor of that this would be a good initiative for NFS to offer but it has some practical obstacles such as; giving the course in English, different legalizations between countries, national courses already taking place for example the ABC-course in Sweden. We decided to postpone this possibility and evaluate after the Norwegian course has finished.
   
   To announce an exchange scholarship giving clinicians the possibility to visit another clinic. Steinunn and Niels will take the lead on this and present description at next board meeting ready for publication on the homepage. Still pending.
   
   We agreed to continue the discussion on up-coming board meetings about how to better align the focus, workload and size of the board to the objectives stated in the by-laws.
   
   
8. Matters arising
   
   -
   
   
9. Next meeting. Will take place digital during May, Stina and Snorri will coordinate possible dates. We plan for an on-site board meeting in conjunction with a Hot Topic meeting late fall.

2024 – November 14th-15th

Minutes: Board Meeting Nordic Fertility Society

1. Secretary and chair of today’s meeting is Stina
   
   
2.  Last minutes. Nothing to add to previous protocol.
   
   
3. The new board introduced themselves.
   
   
4. NFS congress, past Oslo and upcoming in Iceland 2026
   Hans Ivar gave an overview of the Oslo meeting. The congress was a success regarding lectures and the possibility to networking. About 230 paying participants and in addition attending boards and sponsors ending up in total 337 participants. We discussed the feedback given both from participants and sponsors. We discussed reason to fewer participants this time and in what extend the last two increased congresses (2019 Gothenburg; 2022 Helsinki) was to be seen as the rule or exception.
   
   The meeting ended with a calculated minus at 400’ NOK. This was in line with the budget presented by LOK to the board in May-24. The main reasons for the negative result were high costs related to location downtown Oslo, extended technical setup and crew, generous packages to speakers and low fee for participants. The board agreed to keep the fees in the low end for the coming meeting but to  look closely into reducing costs in these three, and perhaps other, areas. In view of this we discussed the financial situation for the upcoming congress. The board are grateful for all the good and  ard
   work the LOK has put into the Oslo-meeting.
   
   We decided to form a spreadsheet where important figures from each congress could be filled out, so we know what we compare to regarding upcoming congress.
   
   Regarding the upcoming congress the board decided:
   Dates and venues should be presented at a board meeting early 2025.
   The Icelandic congress board will need the NFS board to be an active part in organizing this meeting.
   The sponsor model should be close to the one in Oslo. It is important that it is clear when sign for each level what is included or not.
   The board discussed the new possibility in Oslo congress for any level of sponsors to add on a lecture to an additional cost. It is pros and cons with this possibility, and we need to reflect on the consequences of this in upcoming board meeting.
   Stina will contact the New England society to see if they would like to take part in the upcoming congress comparable to the Scottish session we did in Oslo. We agreed to offer free congress, but travel/hotel should be for the guest society to reimburse.
   We also discussed to what extent we can offer speakers reimbursement to the upcoming meeting. Iceland is going to be an expensive meeting as well and the board are in favor for trying to find venue and activities that keep us in budget.
   
   
5. Focus for the board the upcoming two years.
   We discussed what the goal for NFS board work should be. It is enough just to form a congress every second year or do the board need to engage in more questions reasonable according to size and assignment. The board voted and agreed as follows:
   • •Webinars (Mats, Hans Ivar, Stina) Possible to plan for a webinar in February/mars 2025. Mats takes the lead on this.
   • Hot topic meeting in November 2025 at Kastrup combined with an on-site board meeting. Possible subject micro-TESE. Leif and Niels take the lead on this.
   • Åsmund described the model from NOFAB in forming an online education for coordinator/secretaries at IVF-clinic with the goal to be “certified” in reproductive medicine-administration. We agreed that this is a good initiative, and it would benefit to be spread to all Nordic countries by NFS. Åsmund and Stina take the lead on this.
   • To announce an exchange scholarship giving clinicians the possibility to visit another clinic. Steinunn and Niels will take the lead on this and present description at next board meeting ready for publication on the homepage.
     
     
6. Finances (Astrid)
   Astrid will stop working in reproductive medicine and will therefore leave the board and the assignment as treasure. We are grateful to all the work Astrid has done for NFS. It is very demandingto be in charge of the finances if you are not place in Denmark where NFS is registered. We decided therefor to now look for a solution where a office-assistant outside the board will be our host for reasures and other office related matters. Leif and Astrid will investigate what solutions there could be and the cost for this. In the meantime, Astrid will keep track on the finances.
   The balances are today about 2 milj DK.
   
   
7. Homepage
   The board is not satisfied with the solution as it is now. We decided to change the host and go head with this after Christmas. The question is attached to if we get an office-assistance that will be able to host this or not as well as the finances. When the homepage is changed, we will look trough the education courses and update or remove so these are up to date (Stina oversees this).
   
   
8. Collaboration with NILS
   The question about merging the two societies is a non-question as we stand today. But we are happy to work together. Stina will reach out to the NILS board and offer them to arrange workshops in connection with the upcoming congress. We are happy that the NILS board are trying to change the timing for their annual meeting not to competing with the NFS congress.
   
   
9. Matters arising
   We decided to form a WhatsApp-group for the board in facilitating contacts
   
   
10. Next meeting
    Next meeting will be a digital meeting in February. Stina and Snorri will coordinate and will get back with suggestions for schedule this.