Board meeting minutes

2021 – February 2nd

Minutes from the Virtual Board Meeting

Date: February 2nd , 2021

Meeting venue: Virtual on-line meeting

Tuesday February 2 nd , 19:00 - 20:00, Danish time

Invited: Marjut Otala (FI), Astrid Helene Sydtveit (N), Steinunn Thorsteinsdottir (IC), Kirsten Louise Tryde Macklon (DK), Ann Thurin Kjellberg (S), Antti Perheentupa (FI), Sirpa Mäkinen (FI)
Janni Vikkelsø Jeppesen (DFS), Christel Hydén-Granskog (SFY), Stina Järvholm (SSRM), Sigrun Beate Kjøtrød (NOFAB), Hildegunn Stoum (NOFAB)

Not Present: Astrid Helene Sydtveit (N), Steinunn Thorsteinsdottir (IC)


  1. Secretary of the meeting – Marjut
    Janni Vikkelsø Jeppesen was welcomed to the board as the chair of the DFS and Hildegunn Stoum as the new chair of the NOFAB.

  2. NFS 2021 in Helsinki
    1. review of the current situation
      The preliminary program is ready. The venue needs to be payed by Feb 26th 2021 in case the congress would be held in August 2021. 

    2. postponing the congress?
      Due to the new virus variants, delays in national vaccination programs and the ongoing travel restrictions, it was decided that the congress will be postponed by one year. If possible, the congress will take place on Aug 25-27. However, if these dates are not available for reserving the venue, the alternative dates are Aug 18-20. The local committee will inform the board when the dates have been confirmed. The local committee will also inform the collaborators and the speakers of the postponement of the congress.

      The board also discussed that there may be a need to organize the General Assembly virtually this year, as there will be no congress.

      It was also discussed that there is a need to completely renegotiate the possible involvement of NILS in the NFS congress. Sirpa will discuss this matter with the NILS board and ask for a proposal on how to proceed.
  3. Economics of the society
    1. need for changing the annual fee for 2021?
      As the NFS will not be arranging a congress in 2021 as originally expected, it was discussed whether there should be a reduction of the membership fee for 2021. However, there also has previously been some discussion on the possible need for a raise of the NFS membership fee. The chairs of the national societies informed the board that the annual membership fees will be collected as usual. It was decided that the membership fee for NFS will remain as it is for now.

  4. News from the national societies
    The national chairmen gave reviews of the current situation in each country. In Norway there have been major amendments to the Norwegian Biotechnology act and related guidelines, allowing for example oocyte donation, oocyte cryopreservation and treatment of single women.

  5. News from the webinar series
    The first NFS/BFS joint webinar was held on November 11th 2020 with the topic of Female Fertility Preservation. The 1,5 hour webinar had 3 high quality lectures from Sweden and Denmark. More than 200 people registered, of which 126 people attended the live webinar.

    The second webinar, with the topic of Andrology, update on male fertility and available treatments was scheduled for February 3rd 2021, with invited speakers from Estonia, Finland and Denmark. More than 290 people had already registered.

    Both webinars have been supported by a commercial collaborator, so that the expenses for the societies are minimal.

  6. Next meeting
    The spring meeting that usually has taken place at the Ocean Hotel will be a virtual meeting. Marjut will send out a Doodle to find a suitable time for the meeting. It was decided that the board will try to have an in-person-meeting and possibly arrange a hybrid General Assembly in August when the NFS 2021 congress was originally supposed to be held. Marjut will ask whether the Ocean Hotel is available for the meeting in August 25-26, 2021.

  7. Matters arising
    No matters arising.



2020 – October 12th

Minutes from the Virtual Board Meeting

Date: October 12th, 2020

Meeting venue: Virtual meeting using Teams 

Monday October 12th, 19.00 - 20.30 (CET)

Invited: Marjut Otala (Fi), Astrid Helene Sydtveit (N), Steinunn Thorsteinsdottir (Ic), Kirsten Louise Tryde Macklon (Dk), Ann Thurin Kjellberg (S), Antti Perheentupa (Fi), Sirpa Mäkinen (Fi)

Kathrine Birch Petersen (DFS), Stina Järvholm (SSRM), Sigrun Beate Kjøtrød (NOFAB), Christel Hydén-Granskog (SFY)

Not Present: Sigrun Beate Kjøtrød (NOFAB), Ann Thurin Kjellberg (S)

  1. Secretary of the meeting – Marjut

  2. Brief review of the current board

    Sirpa Mäkinen (Fi) joined the board as a chair of the NFS 2021 congress in Helsinki. Christel Hyden-Granskog represents Finland as chair of the SFY. Antti Perheentupa is now the national representative of Finland and continues to be in charge of the NFS education courses.

  3. News from the national societies

    The national chairmen gave reviews of the current situation in each country. There has been challenges organizing national society meetings and they have been postponed on several occasions, and both virtual and hybrid meetings have been held.

  4. NFS 2021 in Helsinki

    1. review of the current situation

      The program for the NFS 2021 is almost complete. All sessions have been filled and most lecturers have already agreed to give a talk. The preliminary program is ready to be published in the NFS web pages and this will be done shortly.

      The venue needs to be payed by Feb 26th 2021, but at this point it is not known whether the meeting can be held, due to the possible ongoing travel restrictions at that time. The board will decide in the beginning of 2021 on whether to proceed with the plans on organizing the meeting next August.

      The local organizing committee is worried as Finland seems to be very expensive for arranging a congress. However, Astrid informed the board that the economy of NFS looks good.

    2. request of combining NILS with NFS

      NILS board has requested that NILS would be arranged together with NFS in August 2021. NFS has already worked hard on planning and organizing the NFS 2021 meeting and all sessions are complete. It was discussed what the benefits and disadvantages would be to organize a joint meeting with NILS. The economy is one of the most difficult issues. It was proposed by the NFS 2021 local committee that one session would be re-arranged and offered for NILS within the NFS Congress as well as time for organizing their Annual General Meeting. Sirpa will contact NILS and discuss this with them.

      In case the NFS 2021 congress needs to be postponed, the congress must be largely re-planned and there is a better possibility to combine the two societies in one congress.

    3. request  of inviting participants from other societies

      It is an option to invite participants also from other societies to the NFS 2021 congress, but at this point, it is unclear whether the congress needs to be postponed so this issue will be discussed later.

  5. Next NFS congress after Helsinki

    The next congress after Helsinki will take place in Norway. 

  6. Change in by-laws

    1. virtual general assembly/virtual congress
      It was discussed that it should be stated in the by-laws that virtual general assembly and virtual congress are options if in-person meetings cannot be held.

    2. credit card
      A clause will be designed which can be added into the by-laws in order to ease the use of the credit card.

  7. Education course

    1. current situation
      The first topic of the NFS/BFS joint webinar is Female Fertility Preservation. Three experts have agreed to give a talk in the webinar taking place on November 11th 2020 at 15:00 (CET). Each speaker will have a 20 min talk and 10 minutes are reserved for questions.

      More webinars have been planned for the future and there was discussion on how often the webinars should be held. It was suggested that they could be held every two months for example. One webinar per month might be too often, taking into consideration that many webinars are being offered by different societies and companies.

      The platform and technical support for the webinar will be bought from a company called Eventas and they will also design advertisements for the congress. There have been offers from some companies to sponsor the webinars (one sponsor per webinar) and sponsorships are being negotiated.

  8. Next meetings

    1. Virtual in January - early February for deciding whether NFS2021 will take place when planned

      Marjut will make a Doodle questionnaire to the board of when to have the next board meeting.

    2. Ocean Hotel May 6-7, 2021. Thursday 15.00-20.00 and Friday 8.30-12.00.

      This reservation is still valid.

  9. Matters arising

    Marjut brought up that according to the by-laws her term in the NFS board is finishing after the next NFS congress. The next president of the NFS should possibly be from Sweden.


2020 – May 14th to 15th

Minutes from the Virtual Board Meeting

Date: May 14th to May 15th 2020

Meeting venue: Virtual meeting using Teams 

Thursday May 14th 17.00 – 20.00 (Danish time) and May 15th 9-12 (Danish Time)

Invited: Marjut Otala (Fi), Astrid Helene Sydtveit (N), Steinunn Thorsteinsdottir (Ic), Kirsten Louise Tryde Macklon (Dk), Ann Thurin Kjellberg (S), Christel Hydén-Granskog (Fi)

Kathrine Birch Petersen (DFS), Antti Perheentupa (SFY), Stina Järvholm (SSRM), Sigrun Beate Kjøtrød (NOFAB)

Not Present: Steinunn Thorsteinsdottir (Ic)

    1. Secretary of the meeting – Marjut

    2. News from the national societies

    The national chairmen informed about the situation in each country. Clinics have started operating again after complete stop or modified activities and/or diminished number of operations due to the Covid-19 epidemic.

    A major change in Norway has been that the law of biotechnology has been modernized, and now egg donation, treatment of single women, social freezing and PGT is allowed.

    1. Review of the 2019 Congress in Gothenburg

    Ann and Stina gave a nice review of the Gothenburg Congress discussing the budget, number of participants and sponsors, reviews, comments and wishes given by the attendees and sponsors, conference services, getting speakers, timetables and more. Overall the congress was a success.

    1. NFS 2021 in Helsinki

    Christel gave a through presentation about the plans for the NFS Helsinki 2021 Congress. She introduced the venue, local organizing committee, a plan for the budget, suggested speakers from outside the Nordics and a preliminary program for Thursday, Friday and Saturday. There was a lot of discussion and further planning and suggestions for the program and speakers. There is a need to find more speakers from Norway and Sweden and the representatives from these countries will help finding them. 

    There has been some concern especially from the local committee of what happens if the congress needs to be cancelled. The cancellation of the venue needs to take place half a year before the congress (Feb 2021) and therefore the board will evaluate the situation in January 2021 at the latest. In case we need to cancel, the general opinion was that instead of a virtual meeting it would be better to postpone the meeting to 2022. 

    The board approved the preliminary professional program, the plan for the practical implementation of the meeting and the 2 non-Nordic speakers.

    1. NFS budget

      1. NFS 2021

    The board accepted the preliminary financial aspects of the Helsinki 2021 budget. There was discussion about an acceptable fee for the participants as well as suitable fees for the sponsors.

      1. credit card/change in by-laws

    The board is in a process of acquiring a credit card. As it has not been stated in the by-laws who is allowed to have control over a society credit card, it is now the board as a whole. Therefore, every time there is a change in members of the board, the bank has to be contacted in order to verify the new member. Thus, the board needs to think of a way to include the use of the credit card into the by-laws to simplify its use.

    If we plan to make changes to the by-laws we should also think of a new article that would allow to have the annual meeting and general assemly also on a virtual platform. This needs to be addressed again before the next general assembly.

    1. Education course

    Sara Somers from the ESHRE NmCC group has informed the NFS that they have found another solution for the education of nurses and midwives who are ESHRE members. Therefore, with regards to the Nurses and Midwives Certification, there is no need for collaboration between our two organizations at this moment.

    However, it is the wish of NFS members for the NFS eduction courses to continue in some form. We have finalized all three parts of the course and there is an opportunity to continue the courses in a new way.

    The Baltic Fertility Society has been in contact with the NFS in order to build collaboration between the societies and a joint webinar has been suggested. Marjut and Antti spoke to the BFS representatives Andres Salumets and Zivile Cerkiene earlir in the day to discuss the webinar for NFS and BFS members. 

    Marjut and Antti presented the suggested outlines for a webinar that could also act as a continuation for the education courses this year. There could be for example 4 sessions with a duration of 1-1,5 hours for a month, on the second half of the day (eg every Tuesday at 5 p.m.) with 4 different attractive topics, addressing all professional groups. The webinars could take place in October/November as live lectures with a moderator to collect written questions from the participants during the lecture and then ask them live after the talks. In previous years we have had support from a sponsor and this year it may also be possible. The talks would be recorded and put onto the NFS website. Antti will be in contact with the possible sponsor(s) and investigate what would be a good technical solution. 

    The boad approved and encouraged these plans. Antti and Marjut will come back to the board with more specific plans later.

    1. The Baltics

    The proposed collaboration as stated above.

    1. NFS web pages

      1. renewed pages

      2. newsletter/blog

    Steinunn has done a lot of work with the renewed web pages and they now have a very nice look. It would be good if we could attract more people to the pages. We now have a newsletter that you can subscribe but no information where the subscriction request goes. It was discussed that we should remove the newsletter subscription or find a way to make it useful. The preliminary idea was to reach out to the NFS members at least twice a year. More specific plans and the techinical implementation of these plans will be discussed later with Steinunn.

    1. Fertility Awareness

      1. any progression in the Nordics

    The board decided to postpone the discussion about this topic due to the special situation this spring and thus the poor opportunities to take fertility awareness furher in the Nordics.

    1. Next meetings 

      1. Fall 2020

    Marjut will send dates for a proposed telemeeting.

      1. Ocean Hotel in May 2021, dates?

    The Ocean hotel is reserved for May 6-7 (Thu-Fri), 2021. The meeting will take place 15.00-20.00 on Thursday and 8.30-12.00 on Friday.

    1. Matters arising

    No matters arising.

    Marjut Otala
    President of NFS

2019 – November 26th

Minutes from Board Meeting Nordic Fertility Society

Date: November 26 th , 2019

Meeting venue: Virtual meeting using GoToMeeting
20.00 - 21.00 (Danish time)

Invited: Marjut Otala (Fi), Astrid Helene Sydtveit (N), Steinunn Thorsteinsdottir(Ic), Kirsten Louise Tryde Macklon (Dk), Ann Thurin Kjellberg (S), Christel Hydén-Granskog (Fi)
Kathrine Birch Petersen (DFS), Antti Perheentupa (SFY), Stina Järvholm (SSRM), Sigrun Beate Kjøtrød (NOFAB)

Present: Marjut Otala (Fi), Astrid Helene Sydtveit (N), Steinunn Thorsteinsdottir (Ic), Ann Thurin Kjellberg (S), Christel Hydén-Granskog (Fi)
Kathrine Birch Petersen (DFS), Antti Perheentupa (SFY), Stina Järvholm (SSRM), Sigrun Beate Kjøtrød (NOFAB)


  1. Secretary of the meeting: Marjut
  2. Brief review of the current board: Marjut
    1. Current board was introduced
    2. Two members are yet to be elected: the national representatives for Finland and Sweden. They will join the board after the national meetings of these fertility societies.
  3. NFS 2019 Congress in Gothenburg, Sweden 22-24 August 2019
    1. Ann provided the board with the budget of the meeting. There is a nice but not over extensive surplus in the saldo.
    2. The congress overall was a success. It will be reviewed in more detail in the spring meeting.
    3. Ann and Stina made evaluation forms for the participants and the sponsors and have received feedback. These will be of good use also for the local committee of the next congress (Helsinki 2021).
  4. Education course Stockholm November 2019: Stina
    1. Education course went well. 57 participants had signed up and 53 showed up. It was discussed that maybe in the future there could be a small registration fee or alternatively a small penalty if the participant does not show up without prior cancellation.
  5. Video lectures and possible distribution to ESHRE website: Antti and Kirsten
    1. The lectures were once again videoed, and this completed the whole curriculum for the certification examination for nurses and midwives and embryologists (e.g. this was the final 1/3 left).
    2. Prior to the meeting Kirsten sent a message to the board that the ESHRE nurses’ and midwives certification group is interested in the NFS initiative to post the certification examination education course videos on the NFS website. ESHRE NMCC would like something similar and asked an opinion on whether it would be possible to post the videos on ESHRE website as well, after consent from the speakers.

      The general opinion of the board was that as posting of the videos was an original idea of the NFS, they cannot be directly put on ESHRE website. It was discussed that the speakers have been in the belief that the audience is solely Nordic and maybe would have made different type of lectures if they would have made them for all European countries. Also, NFS is a small organization and the costs of arranging the courses, free of charge for the participants, have been a considerable for the organization. Many people have been working voluntarily, both organizers and lecturers, to get the courses together. Thus, it was suggested that NFS offers to re-arrange the courses and negotiates the terms and conditions beforehand with ESHRE, so that they will be known to all parties. Antti will be the primary contact for ESHRE to take this further.
  6. Future of the education courses: Antti
    1. Immediate feedback on site from the participants was that it would be nice that the education courses would continue. It was suggested that the course would go more deeply into specific topics as there are a lot of detailed questions in the examinations.
    2. ESHRE seems to make changes to the certification examination curriculum and these specific additions should be taken into account in the potential future courses. Also, we need to look into the feedback from all previous courses when designing the new ones.
    3. Antti will make a suggestion of the future of the education courses by early February. The outline of the program should be ready before summer so that we can ask for speakers in the spring. The country/city where the courses will be held is also under discussion.
  7. NFS web page: Marjut and Steinunn
    1. Steinunn has updated the NFS webpage regarding the changes of board members. A new picture will be taken in the spring.
    2. The changes to the by-laws have been made according to the previous general assembly in Gothenburg. The minutes from the general assembly will be posted as soon as we get them from the secretary of the meeting.
    3. The NFS is not using an SSL-certificate on its webpages and this was pointed out by the IT-department of a private IVF-clinic in Finland. We should start using this on our webpages and Steinunn will ask the help of Kristian Roger to take this further.
  8. Status of next NFS Congress Helsinki: Christel
    1. The local committee for the Helsinki Congress has decided on the venue which will be Grand Marina and the committee is actively working on the initial arrangements for the conference.
    2. We should advertise the congress in every way possible. One way to do that would be to make a banner on e-mail. An add will also be posted on the NFS webpage as soon as it is available.
    3. Christel would appreciate speaker suggestions for the next NFS and is hoping to be informed about subjects that are currently discussed in each country. 
  9. News from the national societies
    1. Finland (Antti): Donor treatments are starting in the public hospitals, first in Helsinki and Tampere. The SFY has arranged training courses for counsellors working with female couples and single women.
    2. Sweden (Stina): The SSRM is planning for the next ABC course and was accepting applications for the Ferring scholarship. Embryo donation has been legalized, guidelines for offering this treatment is under discussion in the National board of Health.
    3. Norway (Sigrun): NOFAB meeting is on the 3-4th of January and the board is preparing for that. There are no significant new changes in the field at the moment.

      Addition from after the teleconference: The Norwegian representative will also be elected in the next NOFAB in January 2020. If Astrid will not continue, the NFS board needs to elect a new treasurer.

    4. Iceland (Steinunn): The establishment of an own egg- and sperm bank is under way.
    5. Denmark (Kathrine): Public re-imbursement is currently obtained from 3 treatments. The public clinics in the Capital Region have in the past two years been working on a strategy for the fertility area in the region. It has been proposed by the politicians in the Capital Region that in the future the number goes up to 6 IVF treatments. However, this needs to be accepted by all 5 regions and thus far it’s been accepted in the Capital Region. DFS was not notified/informed of this proposal in advance. The suggestion will be discussed at a DFS meeting in January 2020.
  10. Report on the DFS and Fertility Awareness meeting: Kathrine
    1. The board of DFS met with the representatives from the Reprounion Nordic Center for Fertility Awareness on November 7th. The NFS board has received a report from the ReproUnion Awareness ThinkTank as well as a response from the DFS.
    2. The mission of the Nordic Center for Fertility Awareness is to start working in all Nordic countries and to be closely involved in the field of reproductive medicine in each country. It may also help its partners in matters such as legislation. Therefore, it was proposed that the NFS offers to support the Nordic Center for Fertility Awareness in the form of an advisory board. 
    3. Marjut will prepare a statement from the NFS board in support of the Nordic Center for Fertility Awareness and it will be processed together amongst the NFS board members before its release.
  11. Next meeting
    1. It will be evaluated in the spring whether another teleconference is needed before the spring meeting in the Ocean hotel on Thursday and Friday May 14-15, 2020.
  12. Matters arising
      1. No additional matters arising


Marjut Otala
President of NFS
December 14th, 2019

2019 – August 22nd

Minutes from Board Meeting Nordic Fertility Society

Date: August Thursday 22nd 2019

Meeting venue: Quality Hotel 11 Gothenburg
Thursday 08.30 – 10.30

Invited: Jon Hausken (N), Astrid Helene Sydtveit (N), Kirsten Simonsen (Dk), Greta Edelstam (S), Otala Marjut (Fi), Steinunn Thorsteinsdottir (Ic), Kirsten Louise Tryde Macklon (Dk) Ann Thurin (S), Kathrine Birch Petersen (DFS), Antti Perheentupa (SFY), Stina Jarvholm (SSRM), Sigrun Beate Kjøtrød (NOFAB)

Not present: Kirsten Simonsen and Greta Edelstam

  1. Secretary of the meeting: Jon
  2. NFS 2019 Congress in Gothenburg, Sweden 22-24 August 2019: Ann
    Ann Thurin informed about the Board about the latest news about the starting Congress. More than 400 participants, is a huge success. We have turned the past years of a negative trend. Changing dates and only a two-day Congress seems to have been a success. The economy will have a small surpluses. 
  3. General assembly at NFS 2019: Jon 
    The Board went through the arising GA. Decided chair, secretary and auditors. Planned the introduction of new President and the presentation of the future education courses.
  4. NFS Education courses: Antti 
    Greta has informed the Board that she is not more a part of the upcoming education course in Stockholm. This is accepted. As the next planned education course is not covering the last third of the minutes, the board had to make a new plan and strategy. Antti will make a letter informing the speakers about changes in the program and ask if anyone is willing to change subject. This will be sent to all speakers shortly. The dates and Venue will be the same. Steinunn will change the web site and tell that the program for last third of preparing ESHRE exam will be posted soon. Ann and Stina will be responsible for finding new speakers within the Swedish society.  
  5. Next NFS Congress; Helsinki 2021 
    The next Congress will be held 26-28 of August 2021 in Helsinki. The Chair will be presented shortly
  6. Next meeting; 
    The new President will see if an extra ordinary Board meeting will be held soon due to the new strategy and plan for NFS education course 2019. If not, the next meeting will be in Copenhagen May 2020
  7. Matters arising
    Kathrine informed about the role of the Nordic Think Tank for fertility awareness, led by Søren Ziebe. DFS has redrawn their support for this work due to the commercial collaboration which was not the initial idea. Furthermore - the societies will have no influence what so ever on decisions, strategies etc. Both are equal concerns for the Danish members.
    I talked to Søren about this issue later the same day. He promised to send the NFS Board a letter explaining future plans and who is involved for clarifying this issue. The NFS Board will not make any new decisions, before all information needed for doing this is present.

2019 – May 9th and 10th


May 9th, 2018, 15.00 – 20.00
May 10th , 2018, 08:30 – 12.00

Meeting venue

Ocean Hotel
Amager Strandvej 384, 2770 Kastrup, Danmark


Present: Jon Hausken (N), Astrid Helene Sydtveit (N), Kirsten Simonsen (Dk), Greta Edelstam (S), Otala Marjut (Fi), Steinunn Thorsteinsdottir (Ic), Ann Thurin (S) Kathrine Birch Petersen (DFS), Antti Perheentupa (SFY),
Sigrun Beate Kjøtrød (NOFAB)

Not Present: Stina Jarvholm (SSRM), Kirsten Louise Tryde Macklon (Dk)


  1. Welcome to the new Board members Kathrine Birch Petersen (DFS) and Sigrun Beate Kjøtrød
  2. NFS 2019 Congress in Gothenburg, Sweden 22-24 August 2019:
    Ann Thurin informed the Board about the final scientific program and social program. We need to advertise the meeting using web pages and FB messages. We could use hot topics from the scientific program as teasers. The national chairmen are responsible for advertising the meeting to their members. We hope for about 350 participants. The Board we will after the meeting evaluate if the changes regarding the timing and length are as intended. We will also ask the members about this at the GA. The economy for the meeting is solid. Well done Ann
  3. General assembly at NFS 2019:
    The Board will suggest a change in NFS bylaws at the GA in Gothenburg;
    §11. Changes of the Articles of Association shall be adopted by a majority of at least 2/3 of the members of two successive General Assemblies.
    §11. Changes of the Articles of Association can be approved by the boards of the national societies at least 4 weeks before and then adopted at the subsequent General Assembly.
    Election of new NFS President: NFS Board suggest Marjut Otala (Fi). Antti will inform about the set up for NFS Education courses. Jon will send the agenda for GA in due time to the national chairmen and they will announce this to their members. Steinunn will publish the agenda on the NFS website. Ann will be responsible to publish the agenda in the Congress program

  4. NFS Education courses:
    Antti was elected to the responsible leader for the Education courses within the NFS Board. He will inform the NFS members about the set up; going trough the curriculum for embryologists and nurses in a 3 years program. All lectures are recorded and can be seen at the NFS website. The courses are not only for members that are planning to do the ESHRE exam. They are for all members including clinicians and other personnel working in the clinics.

  5. Summary of the NFS course in Copenhagen Nov 2018:
    Antti informed the Board about the Education Course part II in Copenhagen. More than 70 participants. A great success.

  6. FB and the NFS website:
    Steinunn informed about the status regarding Christian Skriver as web provider. The Board decided to continue the collaboration until further.

  7. Next NFS education course in Sweden Nov 2019:
    Greta, Marie Klinta and Linda Savolainen from SSRM are responsible for the next Education Course. They presented the dates, venue and the preliminary program. There has to be some changes in the program to fulfill the curriculum part III. Antti will add and change some of the topics. The program will be the main topic at next Board meeting. Janicke will help with the registration as previous. Steinunn will launch the meeting on the NFS website.

  8. NFS and economy: Astrid
    Astrid informed about a solid economy. We need someone to revise the NFS budget for 2017-2019. Astrid had a proposal about a professional accountant. The Board accepted.

  9. News from the national societies:
    All chairmen presented info from ongoing matters in their own societies.

  10. Next meeting:
    Will be held at the NFS meeting in Gothenburg, Thursday 22 nd 09-12

Jon Wegner Hausken
President of NFS

2018 – November 7th and 8th


November 7th, 2018, 16.00 – 20.00
November 8th , 2018, 08:30 – 12.00

Meeting venue

Ocean Hotel
Amager Strandvej 384, 2770 Kastrup, Danmark


Invited: Jon Hausken (N), Astrid Helene Sydtveit (N), Kirsten Simonsen (Dk), Greta Edelstam (S), Otala Marjut (Fi), Steinunn Thorsteinsdottir (Ic),Kirsten Louise Tryde Macklon (Dk) Ann Thurin (S)
Present: All Board members except Steinunn


  1. NFS 2019 Congress in Gothenburg, Sweden 22-24 August 2019
    Ann Thurin presented the scientific and social program. Everything is in control and ready for the big event. The budget was presented and the Board decided the early Congress fee 2900,- and late fee 3900,- We hope for 300 – 350 participants. The organizing committee will now approach the industrial companies to offer exhibition stands; gold, silver and bronze. They also need to advertise for the meeting using web sites and FB messages.
  2. Election of new NFS President
    SFY has proposed Marjut Otala, now a member of the Board, as the new President of NFS The Board is pleased that Marjut will be willing to stand as President. The general assembly held in Gothenburg 2019 will make the final decision.
  3.  Secretary of NFS
    The Board discussed the need of a secretary. The Board is positive to such a scheme. The next President will see if this is needed.
  4. FB and the NFS website
    As previous reported there are difficulties with the cooperation with Kristian Skriver. It is impossible for Steinunn to do the job. The Board decided to find a new Provider. Jon will send Kristian a letter about ending the collaboration. Steinunn will look for a Provider local. And update is crucial. The link to the video recordings does not work.
  5. NFS education courses Copenhagen Nov 2018
    Elisabeth informed upon the next education course, 8 th and 9 th of November. Ferring provide the facilities. The video recording is done by the same company as in Helsinki 2017. There are more than 60 participants. The education courses have been a success. The Board decided to make a certificate / attending the meeting for the education courses. Janicke will be asked to do the job.
  6. The Education Course 2019 will be held in Sweden
    Julius and Greta will address this at the next board meeting SSRM.
  7. NFS and economy
    Astrid informed about the negative interest rate in Denmark. The Board discussed the situation and the alternatives. NFS is not in a position where investing is an option. Change Bank and transferring money to another Country is not easily done. In one year the situation could be change. The board decided to put forward a request to three different Danish banks to see if it’s possible to get better value for our savings. The Board decided that The President and cashier will have the authorities to pay bills and do signatures. Astrid will ask the bank about how to go forward. One physical NFS board meeting cost about 50 000 Dkr and one education course cost about 70 000 DKR.
  8. News from the national societies
    Main news from Sweden is the new legislation which will come into effect in January 2019. Embryo donation, double donation and gamete donation in IVF at private clinics will be allowed. 10 years cryostorage of embryos and modernization of the parenthood legislation, especially regarding transsexual patients. News from national society in Norway was that changes in the law are awaiting governmental assessment. It was expected that egg donation and treatment of single women should have started this autumn.
  9. Next meeting; Copenhagen 9 th -10 th of May
  10. Matters arising
    The Board will suggest a change in NFS bylaws at the GA in Gothenburg;
    §11.Changes of the Articles of Association shall be adopted by a majority of at least 2/3 of the members of two successive General Assemblies. Alternatively, a change can be approved by the boards of the national societies at least 4 weeks before and then adopted at the subsequent General Assembly.

    The board decided to introduce a prize for best oral presentation at the Gotenb meeting to the tune of 15000 DKK. The org committee NFS2019 and the national societies have to announce this through their channels (emails, web site and FB)


Jon Wegner Hausken
President of NFS
15 th of November 2018


2018 – May 3rd and 4th


May 3rd, 2018, 15.00 – 20.00
May 4th , 2018, 09.00 – 13.00

Meeting venue

Ocean Hotel
Amager Strandvej 384, 2770 Kastrup, Danmark


Invited: Jon Hausken (N), Astrid Helene Sydtveit (N), Kirsten Simonsen (Dk), Greta Edelstam (S), Otala Marjut (Fi), Steinunn Thorsteinsdottir (Is), Kirsten Louise Tryde Macklon (Dk) Ann Thurin (S)
Elisabeth Carlsen (DFS), Antti Perheentupa (SFY), Julius Hreinsson (SSRM), Hans Ivar Hanevik (NOFAB)
Present: All Board members were present


  1. Secretary of the meeting: Jon
  2. Economy and Nyborg Strand 2017: Kirsten
  3. The NFS meeting 2017 was not only a success in terms of social gathering and scientific news. The budget showed a surplus of 570 000 DKK. This secure the future for all activities within NFS. The economy is depending on surpluses from NFS congress. The member fees are not sufficient to run the society and its activities.

  4. NFS 2019 Congress in Gothenburg, Sweden 22-24 August 2019: Ann Thurin
  5. The next Congress is held in Copenhagen 22-24 August 2019. The Venue and preliminary scientific program was presented by the Chairman; Ann Thurin. The expenses for the different activities was presents an approved by the Board. Next priority for the committee is to make deals with the industry. This needs to be set this autumn.

  6. Election of new NFS President: Jon
  7. The Board discussed the upcoming President. Finland has never had this position. Antti and Otala will prepare some thoughts and suggestions for the next meeting in November

  8. FB and the NFS website: Jon
  9. The NFS website has not become what was planned and expected. Kristian Skriver, the web designer, was invited and present to clarify why and what. He apologized that he had not had the time to focus on NFS, due to sickness. The web site needs to be updated, the NFS webmaster needs to be educated to do the changes and ongoing postings if this is going to work. The new NFS webmaster is Steinunn. She will continue the work with Kristian. Firstly, she will update the Board members and the upcoming education course in Copenhagen in November 2018. The next Congress will also be posted. The Board decided that the members need password to access the website. The national chairmen are responsible to launch info regarding NFS activities by emails and FB

  10. NFS education courses: Antti
  11. Antti summarized and informed about the plans for the future (and past education) courses. There are still problems regarding the videos. Kristian promised to make this work. The meeting in Helsinki was a success. NFS will continue with the education courses and continue to improve them.

  12. Next education course in Copenhagen November 2018: Elisabeth
  13. Next education course will be held in Copenhagen 8-9 November 2018. Elisabeth and Antti presented the upcoming meeting with the preliminary program and speakers. The cooperation with Ferring will continue. A telephone meeting will be held in September to ensure the final preparations.

  14. NFS and economy: Astrid
  15. The economy is healthy. Astrid informed about the expenses regarding board meetings and education courses.

  16. GDPR: Greta
  17. Greta informed about the upcoming commitments regarding GDPR. The NFS’s members (national societies) needs to incorporate the new and strict rules. Steinunn was elected to be the responsible officer for GDPR in NFS. NFS will discuss change and GDPR at our next meeting.

  18. The national societies and the annual NFS fee. NOFAB has requested not to pay the fee for 2018: Hans Ivar
  19. The Board decided not to do an exception for NOFAB. The member fee is 15 000 DKK for 2018

  20. Hot Topics in Reproductive Research. A annual meeting directed by NFS: Julius
  21. Julius informed about the initiative from a group of different scientists from the Nordic countries, all involved in basic research (Biology and embryology). They wanted support from NFS to run seminars/meetings for young scientists. NFS decided to say no due to the conflict with its own meetings/NFS congress. NFS need more info about the group and plans, perhaps some kind of cooperation in the future.

  22. News from the national societies
  23. The national chairmen informed about ongoing activities

  24. Next meeting
  25. Next NFS board meeting will be held in Copenhagen in connection with the NFS education course 7-8 November

  26. Matters arising
  27. The NFS board decided to have two physical meetings per year. One in connection to the education courses (November) and one as previous primo May. Only if needed there will be telephone meetings. This will increase quality and is more effective. The Board decided that the next President should have access to paid secretary help (50 000 DKK/year).

2018 – February 13

February 13th , 2017

Jon Hausken (N), Astrid Helene Sydtveit (N), Kirsten Simonsen (Dk), Greta Edelstam (S), Otala Marjut (Fi), Steinunn Thorsteinsdottir (Ic), Ann Thurin (S) next congress, Kirsten Louise Tryde Macklon (Dk) last congress

Elisabeth Carlsen (DFS), Antti Perheentupa (SFY), Julius Rheinsson (SSRM), Hans Ivar Hanevik (NOFAB)

Not present:
Kirsten Louise Tryde Macklon

  1. Secretary of the meeting: Jon
  2. NFS education course Helsinki November 2017Antti informed the board members about a successful education course in Helsinki. More than 50 participants. Good discussions and very educational. Best meeting so far.
  3. Video lectures and NFS web pageThe lectures will be launched as videos on our web site
  4. Status next NFS Congress Gothenburg 2019Ann Thurin and Julius informed about the status for next NFS congress. The board approved the plans and the preliminary budget. It is important that the organizing committee will meet and deal with the industry and previous main sponsors. The previous org committee (NFS 2017) will be helpful with details.
  5. Economy NFS Nyborg Strand
    Kirsten Simonsen informed the board meeting about a pleasant surplus. This is very welcomed because the surplus from our congresses do pay for all activities in our society. Great job and thank you to our Danish friends for a wonderful meeting in Nyborg Strand.
  6. News from the national societies
    Activities from the national societies were presented
  7. NOFAB and annual payment
    Hans Ivar informed about a critical financial situation in NOFAB. He requested a stop in the annual fee to NFS for 2018. The board decided to discuss the request at our physical meeting in Copenhagen 3-4 May
  8. Economy
    Astrid informed about a healthy economy
  9. Next meeting
    Copenhagen 3-4 May 2018
  10. Matters arising
    GPDR. This is an important and necessary change in how we interact with our patients. Greta will inform the board meeting at our next meeting how they have handled this issue in Sweden.


2017 – August 2-5

2-5 August 2017

Meeting venue:
Hotel Nyborg Strand
Østerøvej 2, 5800 Nyborg, Denmark

Jon Hausken (N), Astrid Helene Sydtveit (N), Kirsten Simonsen (Dk), Greta Edelstam (S), Paula Peltopuro (Fi), New representative from Iceland (Ic), Kirsten Louise Tryde Macklon (Dk), Elisabeth Carlsen (DFS), Antti Perheentupa (SFY), Julius Hreinsson (SSRM), Hans Ivar Hanevik (NOFAB)

Not present:                                           
All members attended the meeting, including Ingrid Battbakk NOFAB

  1. Secretary of the meeting: Jon
  2. Welcome to new board members
    Hans Ivar Hanevik is the new NOFAB chairman and Steinunn Thorsteinsdottier is the new representative from Iceland.
  3. NFS 2017 Congress in Nyborg, Danemark
    Kirsten informed about status. About 300 participants. Everything is in order. No problems regarding the NFS 2017 program, industry nor the facilities and Hotel. The congress will have a minor surplus.
  4. The decrease in members participating at NFS Congress.
    What to do ? How will this impact our economy ? Discuss proposals at the GA ? When do we have the next congress in Gothenburg 2019 ? We should aim for just Friday-Sunday.The future of NFS congresses were discussed. The board decided to present the plan for the next congress at GA. The board will suggest to move the meeting to the end of August and go for a 2 days meeting.
  5. General Assembly, election of chairman and secretary for the meeting
    The board decided to ask Søren Ziebe to be the chairman and ask Janicke B Brun to be the secretary
  6. Next education course in Helsinki.
    We have to do some advertising !! It is still not posted on NFS web site and we have to send emails and FB messages to all members. Antti will inform the GA but should also have 5 minutes between lectures to address this direct to all members ?Antii informed about the upcoming education course. He presented the preliminary program. The board decided to make room in the scientific program for Antii to tell about the new plans for the NFS education program. He will also do this at the GA. The advertising will be done as usual using emails, FB and website. Every national society is committed to have one member responsible for getting the information out to our members. Jon suggested to ask Janicke B Brun to be the next web master for NFS. Paula is leaving the board and we will need a new member responsible for this task.
  7. News from the national societies
    Hans Ivar informed about a situation in his own clinic. A couple complaining about breach of confidentiality. This couple uses all Social Media to criticize the clinic and Hans Ivar as person. Negative emails are also send to NFS members and Hans Ivar felt the need of informing the board about the objective content in this matter.
  8. Next meeting
    Telephone meeting Tuesday 26th of September 20.00 Danish time
  9. Matters arising
    Jon Hausken and the Board thanked Ingrid and Paula (and Snorri) for their excellent contribution and work for the past board period