Minutes: Board Meeting Nordic Fertility Society
Date: May 6th, 2021
Meeting venue: Virtual on-line meeting
Thursday May 6th, 16:00 - 18:00, Danish time
Invited: Marjut Otala (FI), Astrid Helene Sydtveit (N), Steinunn Thorsteinsdottir (IC), Kirsten Louise Tryde Macklon (DK), Ann Thurin Kjellberg (S), Antti Perheentupa (FI), Sirpa Mäkinen (FI) Janni Vikkelsø Jeppesen (DFS), Christel Hydén-Granskog (SFY), Stina Järvholm (SSRM), Hildegunn Stoum (NOFAB)
Not present: Astrid Helene Sydtveit (N), Steinunn Thorsteinsdottir (IC)
- Secretary of the meeting - Marjut
- News from the national societies
The national chairmen gave reviews of the current situation in each country. Most clinics in all countries are running normally. National fertility society meetings are still being held on line. Finland is planning a physical meeting in November.
- Upcoming changes to board members
Marjut reviewed the members of the current board and the specific tasks of each member. The national representative of Sweden will be elected shortly in the Swedish Fertility Society meeting.
- NFS 2022 in Helsinki
- Final dates
August 18-20, 2022 in Helsinki.
Speakers will be contacted again to make sure the dates for 2022 are okay. Only few have confirmed so far. The local committee will go through and modify the program again in order to update talks that may not be of interest in 2022 anymore. New topics for some speakers will be suggested. The majority of the program possibly stays the same. Christel will send the edited program to the board members for comments and ideas and will make a suggestion for a renewed program for the board meeting in September.
- General Assembly
It was discussed that the treasurer’s report on the annual budget needs to be accepted by the general assembly, which can be held as a zoom meeting for example. This was planned for September, in connection with the next board meeting.
- Involvement of NILS?
The history of NILS was reviewd by Sirpa, and it was discussed whether in the long run NILS could become a part of NFS. In case this would be done, it would need to be done officially and this would take time. In the next NFS meeting NILS could have its own session for example. It may also be possible for NILS to organize pre-congress sessions and/or workshops, and there is interest in organizing the Nordic PGT consortium alongside the NFS congess. The finances between the two societies concerning the congress also need to be agreed on. Sirpa is the contact person between NFS and NILS and will negotiate these matters further with the two societies.
- Final dates
- News from the webinar series
Three NFS/BFS webinars have already been held; Female Fertility Preservation on Nov 11, 2020, Andrology – Update on male fertility and available treatments on Feb 3, 2021 and Challenges in Donor Treatments on March 22, 2021. There have been a good number of attendees in these webinars and we have received excellent feedback. The next webinar, Psychosocial Counselling in Reproductive Medicine, will be held in May 10, 2022.
- Continuation of the NFS Education Courses for its members
It is the interest of the NFS to continue providing high quality education for its members. The society has received request for collaboration from the New England Fertility Society, as explained below.
- Contact from the New England Fertility Society
The chair of the New England Fertility Society (NEFS) contacted NFS by e-mail to explore the opportunities for a possible future collaboration in the form of a possible virtual meeting. NEFS is a regional non-profit professional society that has headquartered in Boston, Massachusetts. Its mission is to provide continuing education for their members and to any other infertility professionals with a special interest in the field of infertility. Yearly they host a weekend long annual meeting, and 3 dinner meetings in the Boston area. In the last year, they have had to become virtual due to the pandemic. Their meetings are now over ZOOM, and thus this would be a great opportunity to share ideas, network and join forces.
Antti has been in touch with NEFS and will continue discussing the possible future collaboration with them, most likely in the form of a joint webinar or webinar series.
- Next meeting
The reservation in Ocean Hotel Thu to Fri September 2-3, 2021 will be kept and the plan is to have a physical meeting then. The general assembly will be planned for this time also. Marjut will ensure that the reservation is still valid now that there has been an owner change of the hotel.
- Matters arising
No matters arising.