2026 – May 27th
Minutes: Board Meeting Nordic Fertility Society
| Date: | May the 27th 2026 at 17-19 |
| Location: | Online |
| Invited: | Stina Järvholm (President), Steinunn Thorsteinsdottir (IC), Snorri Einarsson, (IC), Niels Fuglede (S), Hans Ivar Hanevik (N), Mette Haug Stensen (N), Leif Bungum (DK), Hanna Savolainen-Peltonen (FI), Janni Vikkelsø Jeppesen (DFS), Siri Lethonen (SFY), Birgitte Mitlid-Mork (NOFAB), Lena Ydenius (SSRM) |
| Not Present: | Hans Ivar Hanevik (N), Mette Haug Stensen (N) |
- Chair and secretary of today’s meeting, Stina. Adjuster ?
- Last minutes. Nothing to add to previous protocol.
- Congress Reykjavik 2026 (Snorri and Steinunn)
Until today there are 223 registered paying participants and in total approximately 340 participants including the board, sponsors and lecturers. 57 participants and registered for the pre-courses.
The pre-courses will be held in collaboration with NILS and for the pre-course we invite 2 NILS-members on the same conditions as other lecturers. From NFS board Janni and Siri will join this
session as chairs.
Today we have signed sponsors that will make the congress break even (2 gold, 4 silver and 11 bronze). For those companies that would like to have more participants than included in the package we agreed that they would be able to register for this at an early-bird fee until the registration closes.
On demand it will be possible to buy tickets exclusively to social activities (get-together and dinner). The cost for these tickets is now being calculated from the congress bureau.
A suggestion for possible chairs for the sessions will be put together by Snorri and Steinunn and circulated by mail before the next board meeting.
A poster promenade will take place during the congress and Niels and Siri will chair this session. We agree on a prize for best poster (free congress fee 2028) and best oral (scholarship 10 000 DK). The awarding committee consists of Hanna, Siri, Janni, Niels and Briet.
Stina will reach out to Birgit, Baker tilly, in order to get a treasure report for the GA. Stina will also prepare the activity report and ask Kersti Lundin if she could agree to be the chair of the GA. - Financial situation (Janni)
The balance for NFS is stable. Right now, it is just Janni who has access to our account. We still haven’t been able to get access for Stina. We discussed the troublesome situation that only DK members seem to get access in a reasonable timeline. We agreed, at this timepoint, to wait for the upcoming president from DK and then after GA, without delay, apply that the new president also gets access. - Homepage
- - Matters arising
Congress 2028 will take place in Denmark and Janni has already been acting in this task. A local committee has been formed with good professional representation. Several venues have been asked for a proposal, and we agree if necessary that NFS can guarantee a minimum number of participants when signing the contract. The date will probably be 24-26/8 2028. The practical details about date and location will be ready and presented in Reykjavik.
We also discussed the problem of passing information forward among the NFS board. Janni will organize an NFS Dropbox where documents could be stored with easy access for present and upcoming boards.
We discussed the current situation in the Nordic countries due to political changes in regulation of ART treatments (DK and SE). This could be a subject for a Hot Topic meeting and/or questions where the national societies could help each other out in how to best handle the consequences of rapid changes in conditions. - Next board meeting
Digital meeting, 23 rd of June at 17-18, Swedish time