2026 – January 15-16
Minutes: Board Meeting Nordic Fertility Society
| Date: | January the 15th-16th 2026 |
| Location: | On-site, Kastrup, DK |
| Invited: | Stina Järvholm (President), Steinunn Thorsteinsdottir (IC), Snorri Einarsson, (IC), Niels Fuglede (S), Hans Ivar Hanevik (N), Birgitte Mitlid-Mork (N), Leif Bungum (DK), Hanna Savolainen-Peltonen (FI), Janni Vikkelsø Jeppesen (DFS), Siri Lethonen (SFY), Mette Haug Stensen (NOFAB), Lena Ydenius (SSRM) |
| Not Present: | Mette Haug Stensen (N), Lena Ydenius (SSRM) |
Hans Ivar Hanevik (N) participated digital on Thursday
- Chair and secretary of today’s meeting, Stina
- Presentation of the board
- Last minutes. Nothing to add to previous protocol.
- Micro-TESE meeting (Niels and Leif)
All Nordic countries despite Iceland were represented at the meeting. There were approximately 60 participants in total on Friday. We are happy with how this hot topic meeting turned out and agree to have this kind of meeting once every other year (when there is no NFS congress). There have been a lot of engaging conversations after the meeting and Niels and Leif will discuss who will be invited to NFS Reykjavik and form a session there. The cost of the meeting resulted in breakeven or a small minus, but we agreed that this is an appropriate way to use stability in NFS finances. Niels will provide Birgit at Baker Tilly with details so she can send out invoice to those participants who have not yet received this.
- Congress Reykjavik 2026 (Snorri and Steinunn)
Snorri discussed the final program with the board. See attached Excel file. We need to put forward e-mails addresses so the invitation can be sent out. We agreed on offering two hotel nights, congress fee and travel expenses up to 500 euros for the speakers.
We discussed the finances for the meeting and agreed on keeping the sponsor’s fee at the same level as in Oslo but adjusted down the number of free participants included in each level. We also discussed the fees for attending the congress and agreed on the suggested fee model. The early bird fee should just be for members in the Nordic societies.
We discussed the balance between include activities and the cost for the meeting.
Members of the board will form the scientific committee for the abstract for oral/poster sessions.
On 27th of January board members (Stina, Steinunn, Janni and Siri) will meet the NILS board and discuss form of the pre-congress lab workshop.
The homepage for the congress will be up and running from next week and it is crucial that the information about the congress is distributed through the national societies.
- Financial situation (Janni)
The solution with Baker Tilly is now up and working and Janni has also the certificate that is needed for handling the contact with the bank. We will get in contact with the bank, so Stina will also get a working certificate. The balance for NFS is stable.
- Homepage
We want to have the homepage tailored in a better way. We cannot prioritize this question now and we need help in this matter. We agreed to put it on the agenda after the congress. Steinunn will reach out to the person handling the homepage for the Finish society since it has been working well there.
- Other activities
We discuss what other activities we can engage in as a society. We decided for the moment to put the article about donation on hold.
Regarding the question from IFFS to ratify their statement about reproductive medicine we decided that this question is for the GA to choose upon.
- Next president
Stina will step down after the congress in Reykjavik. If we should follow the previous turn taking next president should be from Denmark. Usually, the president is already part of the board or has previous experiences of the board. We discussed possible solutions and will continue this discussion in upcoming board meeting. We inventoried other upcoming changes in the board after the next congress.
- Matters arising
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- Next meeting
Digital meeting, Monday the 23rd of February, 17-19, Swedish time