2025 – October 15th
Agenda board Meeting Nordic Fertility Society
| Date: | October the 15th 2025 16-19 |
| Location: | Online |
| Invited: | Stina Järvholm (President), Steinunn Thorsteinsdottir (IC), Snorri Einarsson, (IC), Niels Fuglede (S), Hans Ivar Hanevik (N), Åsmund Mjøen-Vigeland (N), Leif Bungum (DK), Hanna Savolainen-Peltonen (FI), Janni Vikkelsø Jeppesen (DFS), Siri Lethonen (SFY), Mette Haug Stensen (NOFAB), Lena Ydenius (SSRM) |
| Not Present: | Åsmund Mjøen-Vigeland (N), Janni Vikkelsø Jeppesen (DFS), Hans Ivar Hanevik (N), Steinunn Thorsteinsdottir (IC) |
- Chair and secretary of today’s meeting, Stina
- Adjuster of the protocol, Niels
- Last minutes. Nothing to add to previous protocol.
- Micro-TESE meeting (Niels and Leif)
All Nordic countries except Iceland will be represented at the meeting. It starts Thursday evening with informal discussion and dinner. The public part is held during Friday. Up to now there are about 17 invited Thursday and Friday and 16 additional registered for Friday. The venue can hold up to 40 attendants on Friday. From the board Niels, Leif and Stina will represent NFS. Are there any other members of the board who would like to attend on Friday please tell Niels. The meeting is expected to go with a minus of 20-30’ DKK. The sponsoring was more difficult to get than expected but Ferring and Gedeon Richter will support the meeting. We discussed the financial aspect of the meeting and agreed that this kind of activity is in line of NFS mission and therefore reasonable to accept a cost. - Congress Reykjavik 2026 (Snorri)
Snorri discussed the outline of the program with the board. See attached Excel file (NFS 2026 - programme draft 131125). We need to put forward names of good speakers that we think would fit in respective session. Thereafter the local committee will try to outline a more detailed program, and the board will then help to invite the speakers. We need to keep in mind that the program reflects different professionals’ interest as well as balance between countries. The New England Society has responded to our invitation and will have a symposium. We need to decide the timeline for abstract for oral/poster sessions.
The Harpa venue is booked, and a congress bureau is booked but not signed yet.
We discussed the sponsor model and agreed to keep the three levels of sponsorship: Gold (3 free attendants) 225 000 DKK, Silver (2 free attendants) 75 000 DKK and Bronze 38 000 (1 free attendants) DKK. (Is this sum + VAT?) We now adjust the fee app. 15 % according to inflation from the last congress 2024. We also agreed that it could be easier to have the sum in DKK every time so it will be easy and transparent to follow over time. We also decided after feedback from the companies to keep every level clean and inclusive, in other word no possible add-ons this time. We also discussed the proposed model of letting gold sponsors host a symposium. We decided to say no to this offer but are happy to hear suggestions from them. For the gold sponsors we agreed to keep the model with 5 minutes of cooperate presentation each at plenary sessions.
The fee for attending the meeting will as usual be divided in early-bird, regular, late and on-site fee. The level for each step needs to be discussed further.
We agreed to invite to members of the NILS board to host a lab workshop on Thursday morning. NFS will provide the venue and free attendance and hotel and travel for 2 members of NILS for this.
Right now, it is crucial to get the congress homepage up and link the information from our regular homepage to this. - Financial situation (Stina, Leif)
Still no solution. Astrid is helping us in the discussion with Danske Bank. Stina will contact Danske Bank, Baker Tilly, Astrid, Janni, Leif and suggest a digital meeting ASP in making this question coming to an end. We are taken by the hardship in getting this question solved. - Homepage
Since Steinunn was not attending we just briefly discussed this matter. We need to have the homepage in tailored in a better way. As it is right now it does not reach the lower limit of standard. - Other activities
The debate article has taken one turn from Stina- Hans Ivar. Next step is feedback from Janni. But we also need to agree where/whom should we address this, if we get it in place. - Matters arising
- - Next meeting
We discussed pros and cons on an on-site meeting early spring. We final agreed on an on-site meeting but with good hybrid solution for those who are not able to join. Thursday late lunch-Friday lunch. Stina will suggest dates. In the meantime we will need to be alert in the e-mails about the congress and have shorter online meetings.