2023 – October 2nd
Minutes: Board Meeting Nordic Fertility Society
| Date: | October 2nd 2023 |
| Location: | Online |
| Invited: | Stina Järvholm (President), Astrid Helene Sydtveit (N), Steinunn Thorsteinsdottir (IC), Sirpa Mäkinen (FI), Niels Fuglede (S), Hans Ivar Hanevik (N), Kirsten Louise Tryde Macklon (DK), Antti Perheentupa (FI) Janni Vikkelsø Jeppesen (DFS), Hanna Savolainen-Peltonen (SFY), Åsmund Mjøen-Vigeland (present NOFAB), Mats Brännström (SSRM) |
| Not present: | Steinunn Thorsteinsdottir (IC) |
- Reports from the national societies.
SFY: Planning for annual meeting in March. There is an ongoing discussion about the decreasing nativity. Among other things there will be a hearing were Sören Zibe will take part.
NOFAB: Planning for annual meeting in January. The NFS president will be invited to present NFS.
SSRM: Planning for annual meeting in April. Have also arranged a hot topic meeting about AI and an introduction course. The society will make a film about the national IVF pioneers.
DFS: Planning for annual meeting in March. Have a national discussion about the circumstances for oocyte freezing due to social situation and for example age. The society had arranged a hot topic meeting regarding this subject that was well attend. DK will change the regulations so the public clinics will be able to offer up to 6 treatment cycles. - Secretary of today’s meeting is Stina
- Last minutes. Nothing to add to previous protocol.
- Next NFS meeting in Norway; budget and program (Hans Ivar)
The budget as it is right now with a fairly large minus. A discussion took place in order to deiced how to handle the situation. The options of 1) increasing fees, 2) lower the standard or 3) allow unbalance was discussed. The board decided to go for a mix of option two and three. The board gave Hans Ivar and the national board for the congress the mission to try to negotiate about the different fees for technical aid and if necessary, reduce the spending on social activities. Since Norway is one of the most expensive countries to arrange the congress in and the inflation have been difficult the last year a calculated minus will also be acceptable.
Hans Ivar have shared the first draft of the program and a discussion took place. The board agreed on that it is important to have a good representation from each country even though the hosting nation will have the predominate lectures. Another important factor is that balance among gender and different professionals. The national committee will now work the program through and reach out for suggestions for speakers. The program will be discussed again at next board meeting and hopefully then agreed upon.
The congress homepage has been launched and is found on NFS homepage. The national societies are encouraged to share the information about the congress. - Financial matters (Astrid)
- Homepage (Steinunn)
- Logo (Åsmund)
- Collaborations (Kirsten)
Kirsten have reached contact with a public clinic in Scotland who is positive to collaborate about a session in the upcoming congress. We discussed that we prior to find societies to make exchange program with but in case were there is not such (as in Scotland) we can reach out to public clinic with research profile. - Webinars/education (Antti)
- Next digital Meeting/meeting on-site, 11-12 April/24
Next digital meeting will be held in November and focus on both the congress and the subjects 5-7 and 9 which was not time for during today’s meeting.
Stina and Åsmund will go ahead and plan for an on-site board meeting in Oslo 11-12 April. - Matters arising
On next meeting we will also discuss the planned exchange program (Steinunn and Niels).
Annual experiences exchange within professions staring with a meeting for personnel in laboratory meeting in Iceland later this fall. One person from every country can be chosen for this exchange and the board will select whom among the applicants. Steinunn and Niels will form this invitation and Steiunn will host this first meeting. Each participant gets a grant of 10 000 DKR covering the trip, hotel etc.