2023 – November 22nd
Minutes: Board Meeting Nordic Fertility Society
| Date: | November 22nd 2023 |
| Location: | Online |
| Invited: | Stina Järvholm (President), Astrid Helene Sydtveit (N), Steinunn Thorsteinsdottir (IC), Sirpa Mäkinen (FI), Niels Fuglede (S), Hans Ivar Hanevik (N), Kirsten Louise Tryde Macklon (DK), Antti Perheentupa (FI) Janni Vikkelsø Jeppesen (DFS), Hanna Savolainen-Peltonen (SFY), Åsmund Mjøen-Vigeland (present NOFAB), Mats Brännström (SSRM) |
| Not present: | Mats Brännström (SSRM), Steinunn Thorsteinsdottir (IC), Sirpa Mäkinen (FI), Niels Fuglede (S), Kirsten Louise Tryde Macklon (DK), Janni Vikkelsø Jeppesen (DFS), |
- Stina opened the meeting. Secretary; Stina. Adjuster of the minutes; Hans Ivar.
- Nothing to add or change about last minutes.
- Financial matters (Astrid) All societies have paid their annual fee to NFS for 2023. No other changes since last board meeting concerning the balance.
- Homepage (Steinunn had previously reported to Stina in this matter) The collaboration with the assistant company in this matter does not work satisfyingly. Steinunn will reach out for other solutions. The board would like to have the possibility for members or/and others reach the board of NFS through the homepage. Antti has previous done a change of service-provider for another society and will be in contact with Steinunn.
- Logo (Åsmund) We have now finally a new logo. Åsmund will share it with the board and all will start to use it. Hildegunn had some initial cost for the design competition of the logo. She will invoice these now.
- Collaborations (Kirsten) No discussion on this today since Kirsten is not present.
- Webinar (Antti) There are no significant changes/ additions / alterations expected to the ESHRE accreditation exam requirements. The number of Nordic participants has not been very high, although part of the challenge is that the exam is often fully booked. It seems that there is no clear requirement to add material or do significant updates on the materials that exist as the Education course on the NFS website. The possibility to certify as medical personnel is not much used by Nordic MDs since it does not match the Nordic profile.
Antti addressed the question about the poor status of andrology training in Finland/Nordic countries. This could be something to think about and a course on this would be relatively easy to accomplish. This needs to be discussed among the board in an up-coming meeting. - Next NFS meeting (Hans Ivar) The budget has been adjusted and is right now with a less large minus, but still a minus. Costs has been cut down in the technical support and in the congress dinner. We also discussed the possibility to have the congress fee in Euro that will make the costs/income more a like between the different congresses. The sponsors will be contacted in December. As it looks right now, we will have three gold sponsors.
The program is moving forward, and the organizing committee has started to contact local presenters. Hans Ivar welcomes the board to suggest good presenters and gladly nurses, counselors, aspects of headship and young researchers. Presenters with background as embryologist and medical doctors are fairly well covered as it is right now. - Matters arising.
- Niels and Steinunn will work to make the planned embryologist meeting in Iceland become reality.
- Stina will attend NOFAB meeting in Oslo in January to present NFS.
- Antti shares that he will probably leave the board during spring 2024. The SFY will elect a new chair and Hanna will the become the country representative.
- We plan for next digital meeting in January/February when the NFS registration will open. And an on-site meeting in Oslo 11-12 April. We have made reservation at Grand Hotel and will, among other things, be able to visit the congress venue. The meeting will start Thursday at 14 and end Friday with lunch.