2022 – August 18th

Minutes: Board Meeting Nordic Fertility Society

Date: August 18th 202

Meeting venue: Marina Congress Center, Helsinki, Finland
Thursday August 18th, 9:00 - 10:30

Invited: Marjut Otala (FI), Astrid Helene Sydtveit (N), Steinunn Thorsteinsdottir (IC), Kirsten Louise Tryde Macklon (DK), Antti Perheentupa (FI), Sirpa Mäkinen (FI), Janni Vikkelsø Jeppesen (DFS), Hanna Savolainen-Peltonen (SFY) Stina Järvholm (SSRM), Hildegunn Stoum (NOFAB), Ann Thurin Kjellberg (S)
Not present: Hildegunn Stoum (NOFAB), Ann Thurin Kjellberg (S)
  1. Marjut opened the meeting. Secretary of today’s meeting is Stina

  2. NFS congress 2022. Everything seems to be in place😊. Some last minutes changes have been needed due to covid and a tight time scheduled. 378 participants + 86 exhibitors in all 458 attendants. FI 163, DK 108, NO 66, SE 91 and IS 7 in addition individuals from other countries. The social program looks nice and well organized. During Friday dinner the prize for the best oral and poster will be given along with some speeches from the board.

  3. Preparing for the GA; Antti will chair and Steinunn will be the secretary. Stina will ask if Julius Hrension and Kersti Lundin could be auditor of the minutes. We agree on just presenting the chair for the different society at the meeting. Astrid will present the economy. Discharge will be asked. Election of president; the board will suggest Stina. Thereafter suggested changes in by-laws. Matter arising; The question about common guidelines (for example, andrology/laboratory) maybe be raised.

  4. Next NFS meeting in Norway
    The meeting will take place 17-19 august 2024 in Oslo and chair for the meeting will be Hans Ivar Hanevik. 

  5. Logo
    We agree that we like a combination of two suggestions. Astrid will inform Hildegunn about our discussion and we will decide how we should move forward.

  6. Future collaboration plan
    Kirsten presented the idea of finding matching societies close by and in size with NFS and starting collaboration. Our aim is that 3 members from a partnership society could be invited to the next congress and they would get a chance to present their research. Hopefully they would be interested in welcoming us the other way around. Scotland, Ireland, The Baltic states, The Netherlands, Belgium, (Poland) etc could be suitable candidates. We decided that Kirsten will lead this project and will start by approaching the Scottish society. 

  7. Next meeting
    Will be a web-meeting in November. Stina will invite with a doodle as we will getting closer to that time. This board meeting will be focusing on the up-coming NFS congress in Norway and planning for the next on-site board meeting.

    Changes in the board:
    New members; Hans Ivar Hanevik as the chair of the next congress and additionally the upcoming chair of the Sweden society plus a national representative from Sweden.
    Resigning; Ann Thurin-Kjellberg and Marjut Otala. 

  8. Matters arising
    • The minutes from the board is published in an open website. We decided that the minutes will only be accessible by using a password. Steinunn will contact the website provider.  
    • NEFS; Kirsten will get in contact with Evelyn Neuber to discuss what would be a/the next step in our collaboration.
    • To keep in mind for the next NFS congress: Board meeting should not be planned to be held at the same time as the workshops. Close the registration site earlier than this year and raise the price once closer to the congress. 
    • We agreed to investigate the chance of changing the bank/other country to solve the problem we experience with administration.