2022 – April 26th

Agenda: Board Meeting Nordic Fertility Society

Date: April 26 th , 2022

Meeting venue: Virtual on-line meeting using Teams

   Tuesday April 26 th , 16:00 - 18:00, CET

Invited: Marjut Otala (FI), Astrid Helene Sydtveit (N), Steinunn Thorsteinsdottir (IC), Kirsten Louise Tryde Macklon (DK), Ann Thurin Kjellberg (S), Antti Perheentupa (FI), Sirpa Mäkinen (FI)
Janni Vikkelsø Jeppesen (DFS), Christel Hydén-Granskog (SFY)/Hanna Savolainen-Peltonen (SFY), Stina Järvholm (SSRM), Hildegunn Stoum (NOFAB)

Not present: Ann Thurin Kjellberg (S), Antti Perheentupa (FI), Hanna Savolainen-Peltonen (SFY)

  1. Secretary of the meeting - Marjut
  2. NFS 2022, an updade

    Sirpa presented the status of the preparations for the meeting. Registration is ongoing, more than 100 participants registered so far, also many company people have registered. The board is also required to register! A reminder to register will be sent to all in mid May. 

    The web pages are finished and work well.

    We only have few abstracts so far. We need to encourage people to send abstracts. If the abstract has already been presented in ESHRE, this dos not exclude the abrtract from being presented in NFS also. All related abstracts are welcome. If there is a need to extend the deadline for submitting the abstracts, this will be done. 

    Should NILS and NFS be joined? For this at least two general assemblies need to be undertaken. First to prepare the issue and change the by-laws (in both societies) and then to approve the merge. Questions raised included: do we now have too many meetings, should NILS be a subgroup to NFS and if yes, should other professions have sub groups? Would the head of the NILS sub group be a part of the NFS board and how would this be done so that one profession is not presented over others? How do we guarantee that we have a good balance of professions in the NFS board and enough program in the NFS biannual meetings for all professions? 

  3. Next meeting

     

    May 19-20 at Scandic Hotel Strandpark in Copenhagen. We start at 15:00 on May 19th.

  4. Matters arising

    New by law

    NFS By laws §11.

    Approved 23.Aug 2019:
    Changes of the Articles of Association can be approved by the boards of the national societies at least 4 weeks before and then adopted at the subsequent General Assembly.

    The following new by law needs to be approved by the national boards:

    Proposed and accepted change into the society by-laws: In case the society possesses a credit card, it will be under the name of the treasurer of the Nordic Fertility Society. The treasurer is responsible for the use of the credit card and will agree on the payments with the president of the society. If the treasurer changes, she/he will inform the bank of this change and the new treasurer will become the card holder. Both the president and the treasurer are authorized to sign for the society.

    The chairs of the National Societies will present this to their boards at least 4 weeks before NFS GA.

    Next President
    §4.

     

    Approved 08.Aug 2012:

    Before the general assembly every second year, the NFS board members propose candidate(s) for the NFS president.

    Marjut suggested that Stina will be the candidate for the next NFS president. Stina has preliminarily accepted. This will be confirmed in the next board meeting. The board is in favor of proposing Stina.

    Next NFS Biannual Meeting

    Next meeting is in Norway. Hildegunn will bring this matter up in the next Norwegian Society board meeting. It would be good to have an advertisement for the next meeting in the end of the Helsinki 2022 meeting. This would ideally include the town where the meeting will be held and the dates.